HomeMy WebLinkAbout08-30-10-REN H
Approved: September 27, 2010
CITY OF ARDEN HILLS, MINNESOTA
REGULAR CITY COUNCIL MEETING
AUGUST 30, 2010
7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS
CALL TO ORDER/ROLL CALL
Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular
City Council meeting at 7:00 p.m.
Present: Mayor Stan Harpstead, Council Members Fran Holmes, Brenda Holden,
and David Grant.
Absent: Dave McClung (excused).
Also present: City Administrator Patrick Klaers; City Attorney Jerry Filla; Parks and
Recreation Manager Michelle Olson; Civil Engineer Kristine Giga; Public Works Director
Terry Maurer; and Recording Secretary, Tina Borg
PLEDGE OF ALLEGIANCE
1. APPROVAL OF AGENDA
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Approve the Agenda as presented. The motion carried unanimously (4 -0).
2. PUBLIC INQUIRIES/INFORMATIONAL
A. TCAAP Reuse and Public Sale Update
City Administrator Patrick Klaers stated that Mr. Legare has indicated that the Invitation for
Bid (IFB) has been completed and the Army has submitted their comments back to the GSA
regarding the document. The GSA's legal council is now reviewing it. Once the document has
gone through internal review it will be ready to be released to the public. Mr. Legare has stated
that he would send the IFB to the City for comment prior to its release to the public. Mr. Legare
also indicated that the Terms of Sale within the IFB were being reviewed by the MPCA; however,
the City's contact at the MPCA has been out of the office and the City has not been able to
confirm this. The City received a response letter from Mr. Legare regarding the City's letter dated
July 7, 2010. Greg Mack is continuing to work with the GSA to obtain an access agreement to the
TCAAP site for further environmental investigation. The County has received a license
agreement from the GSA that will allow them to access the proposed transfer properties and
ARDEN HILLS CITY COUNCIL August 30, 2010 2
2.A. TCAAP Reuse and Public Sale Update (continued)
undertake their due diligence to identify the scope of required remediation. The license agreement
will go to the County Board in early September for approval. According to Mr. Legare, the land
transfer would not take place until after all required remediation is complete. The remediation
and land transfer does not yet have a specific timeline, but it will not occur before the current
auction process is complete. There will be a conference call on Thursday which the Council is
invited to attend.
B. Celebrating Arden Hills Fall Festival Update
Parks and Recreation Manager Michelle Olson stated the City's fall festival "Celebrating
Arden Hills" is set for September 18, 2010 from 3:00 p.m. until dusk, which is approximately
8:00 p.m. This year's event will have a dual track with activities being held both at Tony Schmidt
Regional Park and Presbyterian Homes of Arden Hills. Tony Schmidt Regional Park is the
"Swing into the Parks" portion of the event. New activities this year include: hay rides, K -9 and
other sheriff demos, bungee trampoline event, miniature golf, antique cars and public trucks on
display. All activities, with the exception of the concessions, are free. Highlighting the new trail
connection from Perry Park to Tony Schmidt Regional Park will be a pedicab. Lake Johanna
Boulevard will remain open throughout the event; however, there will be limited parking available
in the park. Lake Johanna Boulevard and County Road E will be available for on- street parking
and Perry Park will have shuttles running every 15 -20 minutes to and from Presbyterian Homes
and Tony Schmidt Regional Park all afternoon and evening. Presbyterian Homes is the "Fling
into the Arts" portion of the event, which will offer an art display featuring local artist's work.
Tours of the gardens at Presbyterian Homes are available and their gardeners will give helpful tips
on keeping your garden green all season long. Music and dancing will highlight the event
featuring the Mounds View High School Orchestra followed by the Resistors. Fireworks will be
after sunset at Tony Schmidt Regional Park. The lower trail from Perry Park to Tony Schmidt
Regional Park will remain open but some of the trails leading to the upper pavilion will be closed
during the fireworks because they are in the safety zone
Councilmember Holden asked if there was a place to lock -up bikes.
Parks and Recreation Manager Olson stated there are locations where bikes can be locked up
and Staff is looking into having additional locations available.
Councilmember Holden asked if a postcard would be mailed to the residents regarding the event.
Parks and Recreation Manager stated the committee is going to have posters in area businesses,
there is information on the City's website, and there will be information in the newspaper. Staff
did not plan on doing a postcard or direct mailing to the residents.
PUBLIC
Mayor Harpstead opened the Public Inquiries /Informational at 7:10 p.m.
Mayor Harpstead closed the Public Inquiries /Informational at 7:11 p.m.
ARDEN HILLS CITY COUNCIL August 30, 2010 3
3. APPROVAL OF MINUTES
A. August 9, 2010, City Council Worksession Meeting
Councilmember Holden requested on page 3, paragraph four, the abbreviation FF &E be written
out as furniture, fixtures, and equipment.
Councilmember Holden stated on page 4, the eighth paragraph, the name should be changed to
Ms. Nemitz.
B. August 9, 2010, Regular City Council Meeting
Councilmember Holden stated on page 2, the second paragraph, Mr. Foroozan's address, 1403
Colleen Avenue, Arden Hills, should be added.
MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to
approve the August 9, 2010, City Council Worksession Meeting minutes and
the August 9, 2010, Regular Council Meeting minutes as amended. The
motion carried unanimously (4 -0).
4. CONSENT CALENDAR
A. Claims and Payroll
B. 2010 Pavement Management Program Payment #3
C. Elmer L. Anderson Trail Connections Payment #5
D. Resolution 2010-042: City Administrator's ICMA -RC Money Purchase Plan
Trust (401K)
MOTION: Councilmember Grant moved and Councilmember Holden seconded a motion
to approve the Consent Calendar as presented and to authorize execution of
all necessary documents contained therein. The motion carried unanimously
(4 -0).
5. PULLED CONSENT ITEMS
None.
6. PUBLIC HEARINGS
None.
7. NEW BUSINESS
A. Purchase of a New 2010 -F -450 Ford One -Ton with Hoist
Public Works Director Terry Maurer stated the 2010 Capital Improvement Plan (CIP)
budgeted for the replacement of the 2000 Fleetside pickup one -ton equipped with a 1991 hoist
ARDEN HILLS CITY COUNCIL August 30, 2010 4
7.A. Purchase of a New 2010 F 450 Ford One Ton with Hoist (continued)
with a F -450 Ford chassis equipped with a box and hoist. The Fleetside pickup has been used
primarily to service lift stations throughout the City. The proposed F -450 Ford is capable of all of
the same things as the Fleetside pickup although it is a slightly larger truck with a larger hoist.
The Fleetside with hoist that is being replaced is undersized for the largest pumps. The new hoist
is equipped with central hydraulics which can be used for adding hydraulic tools. A plow could
also be added in the future which would add another vehicle for snow removal. The total cost of
the fully equipped vehicle including all sales taxes and license is $72,774.92. The 2010 CIP
included $66,400 for the purchase of the entire vehicle from the Equipment Replacement Fund.
Staff has looked at downsizing the chassis and /or hoist to bring the total cost down within the CIP
budgeted amount but feel this is the smallest hoist that will adequately perform the necessary
work tasks. Staff also looked at the last purchase in the CIP, which is $50,000 for a generator to
be permanently located at lift station #8. Staff feels confident from preliminary estimates that we
will be able to under run that CIP item by an amount equal to or greater than the amount this truck
with hoist purchase is over the CIP estimate. The 2010 CIP anticipated the sale of the 2000
Fleetside pickup when the new vehicle was purchased. However, with the current ongoing sump
pump inspection program and summer interns, Staff would recommend maintaining the 2000
Fleetside pickup in the current fleet through the 2011 summer season.
Councilmember Holden asked why the City was replacing the Fleetside truck.
Public Works Director Maurer stated the Fleetside truck hoist was undersized for the City's
largest lift station. The 1991 hoist is 20 years old and is close to the end of the life cycle for this
type of equipment.
Mayor Harpstead asked if the current truck was costing the City money for repairs.
Public Works Director Maurer stated the truck is not costing the City any excess money for
repairs at this time. If the City does not replace the hoist it will start to cost the City money to
repair. If the hoist is not used, the truck would last several more years. He stated a new, larger
hoist could not be added to the current truck because the chassis would not support it.
Councilmember Holden asked if the cost of keeping the truck longer was less than the cost of
paying mileage to employees.
Public Works Director Maurer stated he had been informed that City employees performing
sump pump inspections should use a City identified vehicle.
Councilmember Grant asked how long the new vehicle was expected to last.
Public Works Director Maurer stated the vehicle should last 15 years before it would need to be
replaced. He also explained that he would be reviewing the City's fleet replacement program and
would better define it. The Fleetside truck would not be something that would be used everyday.
It would only be used when other City vehicles are not available during the sump pump inspection
ARDEN HILLS CITY COUNCIL August 30, 2010 5
7.A. Purchase of a New 2010 -F -450 Ford One -Ton with Hoist (continued)
program. He stated once the sump pump inspections were completed the City could sell the
vehicle.
Councilmember Grant asked if either of these trucks could be used for other projects such as
snow removal.
Public Works Director Maurer stated the new vehicle could be outfitted with a plow and used
during the winter for snow removal.
MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to
Authorize the Purchase of a New 2010 F -450 Ford Chassis, Box and Hoist in
an Amount Not to Exceed $72,774.92. The motion carried unanimously (4 -0).
B. Resolution 2010 -041: Ordering the Preparation of a Feasibility Report for the
2011 Pavement Management Program
Civil Engineer Kristine Giga stated in accordance with the City of Arden Hills' adopted Capital
Improvement Plan (CIP), City Staff is proposing to initiate the planning and preliminary design
for roadway maintenance included in the 2011 Pavement Management Program (PMP) project.
The 2011 PMP consists of the following streets: Amble Road, Arden View Court, Arden View
Drive, Colleen Court, Dellwood Street, Janet Court, Nursery Hill Lane, Nursery Hill Court,
Wyncrest Lane, Wyncrest Court and Wynridge Drive. The City of Roseville's Engineering
Department will be assisting the City of Arden Hills' Public Works Department with the
feasibility report preparation. It is anticipated that City Staff will present the report to the City
Council at their October 11, 2010 meeting.
Councilmember Holden asked which roads would be reconstructed and which roads would have
only a mill and overlay.
Civil Engineer Giga stated the preparations for the feasibility report would help determine the
conditions of the roads and what type of work would be required. Staff will be obtaining soil
borings in these areas. The City is expecting a majority of this area to be mill and overlay and
reclaiming of the road surface. Amble Road may need to be reconstructed. Staff is also
anticipating water main improvements in the Arden View Court neighborhood.
Councilmember Grant stated the budget amount shows the total estimated cost of the project but
it does not show what the estimated cost is for the feasibility report. He asked what the estimated
cost would be for the feasibility report.
Civil Engineer Giga stated the 2010 budgeted amount is $50,000 but Roseville's Engineering
Department will be working with Arden Hills' Staff to prepare for the feasibility report and this
will lower the costs. She will determine the estimated amount for the feasibility report and get
this information back to the Council.
Councilmember Holden asked if there would be any sewer lining in the 2011 PMP Project.
ARDEN HILLS CITY COUNCIL August 30, 2010 6
7.B. Resolution 2010 -041: Ordering the Preparation of a Feasibility Report for the 2011
Pavement Management Program (continued)
Civil Engineer Giga stated Staff was looking at this.
Councilmember Holmes stated the Council had decided to wait with the mill and overlay for
Janet Court. She asked why this was part of the project for 2011.
Civil Engineer Giga stated Staff understood the direction from the Council was to include Janet
Court in a larger future mill and overlay project.
Councilmember Holmes stated the proposed improvements for Arden View Drive stop in the
middle of the road. She asked if this was correct.
Civil Engineer Giga clarified Arden View Drive had been constructed in multiple segments over
time and the point that this project will stop is the breaking point between these different
segments.
Councilmember Holmes asked why Colleen Court was included in this project proposal.
Civil Engineer Giga stated there is some road deterioration and Staff would like to investigate
this for potential problems that should be addressed.
Mayor Harpstead stated this would be a 2011 project and assessed against those residents that
would be impacted if the Council voted to move ahead with the project. He asked if the soil
borings would be included in the feasibility report.
Civil Engineer Giga stated this is correct.
Councilmember Grant stated the Roseville Engineering Department is also working an
engineering study for Old Snelling, south of Lindy's. He asked if adding another large project for
the Roseville Engineers would be over committing those resources.
Civil Engineer Giga stated Staff is planning on completing both projects and has scheduled the
time for these.
MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to
Approve Resolution 2010 -041: Resolution Ordering the Feasibility Report for
the 2011 Pavement Management Program. The motion carried unanimously
(4 -0).
C. Resolution 2010 -043: Set Proposed TIF District Public Hearing Date
Presbyterian Homes Redevelopment
City Administrator Klaers stated Presbyterian Homes has approached the City about its
proposed redevelopment of portions of their facilities on their existing site. As part of this
redevelopment, the possibility of relocating the Arden Hills library to this site is also being
ARDEN HILLS CITY COUNCIL August 30, 2010
7. C. Resolution 2010 -043: Set Proposed TIF District Public Hearing Date Presbyterian
Homes Redevelopment (continued)
explored. Presbyterian Homes is inquiring about the possibility of the City offsetting some of the
costs associated with the redevelopment by providing Tax Increment Financing (TIF). The City
has requested that Presbyterian Homes complete the required applications and pay the required
fees and escrow deposits. Staff has been working with the City's financial consultant to obtain
estimates of the costs associated with this application and a timeline. Calling for the public
hearing does not commit the City Council to provide TIF for the project. The Council may stop
the process at any time if it determines that it does not want to provide public assistance. This is a
time sensitive project because of the proposed relocation of the Arden Hills library in order to
obtain estimates and the feasibility of the project to get information to the Ramsey County Board
of Commissions. Since the Library Board is meeting on September 15, 2010, the project will be
part of the agenda for the Planning Commission on September 8, the Financial Planning and
Analysis Committee (FPAC) on September 9, and Staff hopes to update the City Council on the
project at either a work session or the City Council meeting on September 13, 2010.
Councilmember Holden asked when the Council would be able to view the project and when the
rezoning hearing would be held.
City Administrator Klaers stated the planning application time frame has been started. There is
a concept review on September 8 with the Planning Commission and a formal application before
the Planning Commission in October. After this it would forward to the City Council at the end
of October.
Mayor Harpstead requested this come to the Council at a work session as well as the regular
meeting.
Councilmember Holmes asked what the costs are for preparing for and holding the TIF public
hearing.
City Administrator Klaers stated Staff has estimated the cost of $30,000 to $40,000 and
provided this information to Presbyterian Homes. They have set money aside in an escrow
account for these costs and Staff will closely monitor these accounts.
Councilmember Holmes stated the resolution refers to both District 1 and District 4. She asked
if this was correct.
City Administrator Klaers stated TIF District 4 is for the project or site and is a smaller portion
of the larger City Development District 1 so both districts need to be identified. The proposal
would amend the District 1 development program.
Councilmember Holmes asked why the City would not have to provide information to the
County Board.
City Administrator Klaers stated because the project does not impact the County Roads. Also,
the fiscal economic implications would be sent to the County Auditor.
ARDEN HILLS CITY COUNCIL August 30, 2010 8
7. C. Resolution 2010 -043: Set Proposed TIF District Public Hearing Date Presbyterian
Homes Redevelopment (continued)
Councilmember Holmes asked who determined the project would not impact traffic on County
Road D.
City Administrator Klaers stated he did not have legal definitions for "County Road Impacts"
and how these are interpreted. There is no proposed increase in density with this project. If the
project does impact traffic on a county road, the City has sufficient time to get this information to
the County. This is something that Staff can look into and determine if a review by the County
Board is necessary.
Councilmember Holmes asked if the City could withdraw the public hearing if they choose to.
City Administrator Klaers stated this was correct. The Council can choose to stop the process
at any time.
Councilmember Holden stated the wording on the resolution makes it appear that the Council
will be approving the request at the October 25 meeting as well as having the public hearing. She
stated she did not approve of this language.
City Administrator Klaers stated after the public hearing the Council will be asked to consider
adopting the resolution. After the public hearing the Council would also have the option to not
adopt the resolution or to modify the resolution.
Councilmember Grant stated this is a request for a renewal and renovation district. He asked if
the Council could lower the term from 16 years to 10 years or if the Council could choose to make
less of the area a TIF District.
City Administrator Klaers stated this was correct.
Councilmember Grant asked who would determine if all the conditions for the renewal and
renovation district have been met.
City Administrator Klaers stated LHB Consultants will be on site reviewing the project area for
redevelopment qualifications.
Councilmember Holden asked if the project was the plan that was presented to the Council
previously.
City Administrator Klaers stated the TIF application is on file and is public information but the
material for the Planning Commission review has not been received yet.
Councilmember Holmes stated she was under the impression that the library wanted a longer
term than the 16 years provided.
Councilmember Grant stated the term is for the TIF not the Presbyterian Homes relationship
with the library.
ARDEN HILLS CITY COUNCIL August 30, 2010 9
7. C. Resolution 2010 -043: Set Proposed TIF District Public Hearing Date Presbyterian
Homes Redevelopment (continued)
City Administrator Klaers stated the district can go no longer than 16 years but the relationship
between Presbyterian Homes and the library can go longer than that.
Councilmember Holden stated if the public is going to be funding the operations of the library
then she would like to see a long term commitment from the library to stay in the community. She
understood that the TIF request was to cover the operating expenses of the library.
City Administrator Klaers clarified the library is working with Presbyterian Homes and will
work out a contract with them. The request for TIF is from Presbyterian Homes and their
proposed redevelopment project.
Mayor Harpstead stated the legal determination for TIF is for a development project. The
relationship that multiple entities have will need to be negotiated between the impacted parties.
Councilmember Grant stated the library should commit to a term longer than 20 years.
Mayor Harpstead stated Staff can take that feedback to the Library Board.
MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to
Adopt Resolution 2010 -043: A resolution Calling for a Public Hearing by the
City Council on the Proposed Adoption of a Modification to the Development
Program for Development District No. 1 and the Proposed Adoption of the
Tax Increment Financing Plan for Tax Increment Financing District No. 4 on
October 25, 2010. The motion carried unanimously (3 -1).
Ayes: Mayor Harpstead, Councilmembers Grant and Holmes
Nays: Councilmember Holden
8. UNFINISHED BUSINESS
A. Resolution 2010 -039: Adopting Proposed Special Assessment Roll for the 2010
Pavement Management Program
Civil Engineer Giga stated the public hearing for the purpose of establishing special assessments
for the 2010 PMP Improvements was held on August 9, 2010. Seven property owners submitted
written objections. The City Attorney recommends the City Council act on each objection
individually. The owners of 3314/3317 Katie Lane have indicated that they do not intend to
develop the second platted parcel and request deferring the assessment or entering into a contract
similar to 1645 Valentine Avenue and 4093 Valentine Crest Road. The property owners of 4090
Valentine Crest Road, 4082 Valentine Crest Road, 4086 Valentine Crest Road, 4075 Valentine
Crest Road, 4112 Valentine Crest Road are objecting to the assessment amount, interest rate,
methodology, single versus multi family dwellings, and design concerns. One property owner
indicated that they incurred plumbing expenses as a result of the project. Staff has contacted the
property owner and informed them that may submit their claim if they would like it to be
addressed.
ARDEN HILLS CITY COUNCIL August 30, 2010 10
8.A. Resolution 2010 -039: Adopting Proposed Special Assessment Roll for the 2010 Pavement
Management Program (continued)
City Attorney Jerry Filla stated the agreement that was drawn up for 3314/3317 Katie Lane is
different than the agreements for the other two parcels because this particular property is not one
parcel that could be subdivided but is two platted properties and this project is a mill and overlay
project versus a full reconstruction. He stated the postponement of the second assessment is for a
shorter period than the other agreement and does not contain a forgiveness clause. He clarified
the terms of the agreement could be changed.
Councilmember Holden asked for clarification on multi- family and single family residential lots.
Civil Engineer Giga stated the neighborhood is all classified as a residential single family home
or R -1. The homes that are constructed in this neighborhood are all single family homes and there
are no apartments, duplexes or other multi family dwellings. The assessment is based on the
number of properties not the number of people living in the homes.
Mayor Harpstead asked City Attorney Filla why there was not a forgiveness clause in the
proposed agreement with the property owners at 3314/3317 Katie Lane because this clause had
been included with the other agreements.
City Attorney Filla stated this particular property is not the same as the other two properties
because it is not one property that can be subdivided but rather is already two platted lots. He
explained the issue brought forward by residents regarding multiple families living in a single
family home could be a zoning issue or a rental housing licensing issue but it would not be a
special assessment issue.
Civil Engineer Giga stated the property owners of 3314/3317 Katie Lane are going to be
combining the parcels and have contacted the City regarding this.
Councilmember Holden stated the City had sent an e -mail to the property owners in 2007
regarding keeping the parcels as two or combining them. The City's response did not specify any
benefits for combining the parcels.
Mayor Harpstead stated in this case he would recommend having a deferral with a 30 year
window versus a 15 year window and include a clause for termination of the assessment if the
property is not developed in that time.
City Attorney Filla stated paragraph 4 of the agreement would need to be amended to "shall be
payable in thirty (30) years from the date The paragraph should also include language that the
assessment would be forgiven after 30 years if no building permit had been issued or the property
had not been divided. He suggested that a requirement be added that the property be combined
into one property for tax purposes. He stated 180 days would be a reasonable time frame to
accomplish this. He suggested the Council send this modified agreement to the property owners
for signature.
ARDEN HILLS CITY COUNCIL August 30, 2010 11
8.A. Resolution 2010 -039: Adopting Proposed Special Assessment Roll for the 2010 Pavement
Management Program (continued)
MOTION: Mayor Harpstead moved and Councilmember Grant seconded a motion to
Accept the Request of Mr. Mrs. Christiansen to Postpone the Payment of
the Proposed Special Assessment for Parcel ID No. 333023320029 Pursuant to
the Terms of the Agreement Between Mr. Mrs. Christiansen and the City of
Arden Hills "Agreement with the Following Changes: Paragraph 4, the
Term is 30 years, the Assessment will be Forgiven After 30 Years if the
Property is Not Divided or Developed Within 30 Years, and the Property is to
be Combined Into One Parcel within 180 days of the Agreement; and to
Authorize the Mayor to Sign the Agreement.
Councilmember Holden asked if the agreement would be null and void if the property was not
combined within the 180 days.
City Attorney Filla stated a supplemental assessment roll could be adopted after 180 days.
The motion was called to a vote.
The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to
Deny the Written Objection of John and Karen Albert Relating to Parcel ID
No. 213023440012, 4090 Valentine Crest Road, for the Following Reasons:
The Project was Constructed Pursuant to Approved Plans and Specifications,
The Parcel Will Receive a Special Benefit Equal to the Proposed Special
Assessment, and the Parcel is Specially Assessed Pursuant to the City's
Special Assessment Policy. The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to
Deny the Written Objection of Ms. Shirley Ferguson Relating to Parcel ID No.
2130234400010, 4082 Valentine Crest Road, for the Following Reasons: The
Project was Constructed Pursuant to Approved Plans and Specifications, The
Parcel Will Receive a Special Benefit Equal to the Proposed Special
Assessment, and the Parcel is Specially Assessed Pursuant to the City's
Special Assessment Policy. The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Grant seconded a motion to
Deny the Written Objection of Bradley and Lisa Madison Relating to Parcel
ID No. 213023440011, 4086 Valentine Crest Road, for the Following Reasons:
The project was Constructed Pursuant to Approved Plans and Specifications,
The Parcel Will Receive a Special Benefit Equal to the Proposed Special
Assessment, and the Parcel is Specially Assessed Pursuant to the City's
Special Assessment Policy.
ARDEN HILLS CITY COUNCIL August 30, 2010 12
8.A. Resolution 2010 -039: Adopting Proposed Special Assessment Roll for the 2010 Pavement
Management Program (continued)
Councilmember Holden asked if the plumbing issues these property owners had were something
the City needs to address at this time.
Civil Engineer Giga stated Staff did contact the property owners and informed them that they
may submit their claim if they would like it to be addressed by the contractor's insurance
company.
Councilmember Grant asked if the damage was a result of the water being turned off.
Civil Engineer Giga stated the damage resulted from the water being turned off.
Mayor Harpstead stated this was not an assessment issue. There are processes and procedures in
place that provide options to the property owner for this claim.
The motion was called to a vote.
The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Deny the Written Objection of Scott and Kathryn Schunemann Relating to
Parcel ID No. 213023120047, 4075 Valentine Crest Road, for the Following
Reasons: The project was Constructed Pursuant to Approved Plans and
Specifications, The Parcel Will Receive a Special Benefit Equal to the
Proposed Special Assessment, and the Parcel is Specially Assessed Pursuant to
the City's Special Assessment Policy. The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Deny the Written Objection of Kathleen Smith Relating to Parcel ID No.
213023430007, 4109 Valentine Crest Road, for the Following Reasons: The
project was Constructed Pursuant to Approved Plans and Specifications, The
Parcel Will Receive a Special Benefit Equal to the Proposed Special
Assessment, and the Parcel is Specially Assessed Pursuant to the City's
Special Assessment Policy. The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Deny the Written Objection of Jeffrey and Gail Weber Relating to Parcel ID
No. 213023430005, 4112 Valentine Crest Road, for the Following Reasons:
The project was Constructed Pursuant to Approved Plans and Specifications,
The Parcel Will Receive a Special Benefit Equal to the Proposed Special
Assessment, and the Parcel is Specially Assessed Pursuant to the City's
Special Assessment Policy. The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Authorize the Mayor to Execute the Proposed Agreement Between the City
ARDEN HILLS CITY COUNCIL August 30, 2010 13
8.A. Resolution 2010 -039: Adopting Proposed Special Assessment Roll for the 2010 Pavement
Management Program (continued)
and Enrichs Holding Company, LLC Relating to Parcel ID No. 213023430006.
The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Authorize the Mayor to Execute the Proposed Agreement Between the City
and Melinda and Scott Peloquin Relating to Parcel ID No. 213023440007. The
motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Adopt Resolution 2010 -039: Adopting the Proposed Special Assessment Roll
for the 2010 Pavement Management Program.
MOTION: Mayor Harpstead moved and Councilmember Holden seconded a motion to
Remove Parcel ID No. 333023320029 from the Special Assessment Roll
Pursuant to the Agreement with the Property Owners and the City of Arden
Hills being Executed. The motion carried unanimously (4 -0).
MOTION: Mayor Harpstead moved and Councilmember Holmes seconded a motion to
Adopt Resolution 2010 -039: Adopting the Proposed Special Assessment Roll
for the 2010 Pavement Management Program as Amended.
Councilmember Holmes asked if the Council was in agreement with the interest rate, annual
installments, terms of the assessment and the senior deferral.
Mayor Harpstead stated he agreed with the terms that the Council had set. He pointed out that
the Senior Deferral was not dependant on a Council vote as this was something that was available
to seniors for all special assessments.
Councilmember Grant stated he agreed with the terms and interest rate the Council had set.
The motion was called to a vote.
The motion carried unanimously (4 -0).
9. COUNCIL COMMENTS AND REQUESTS
Parks and Recreation Manager Olson stated September 14, 2010 would be the Grand Opening
for the Safe Routes to School trail along County Road E2, at 1:00 at Valentine Hills Elementary
School.
Councilmember Holden stated Northwest Youth and Family Services would be holding their
Taste of the Northwest on September 30. She encouraged residents and Staff to help support this
organization and she had tickets for those interested in attending.
ARDEN HILLS CITY COUNCIL August 30, 2010 14
9. Council Comments and Requests (continued)
Councilmember Holden stated there were pot holes on Arden View Court. She asked if these
had been filled.
Public Works Director Maurer stated the pot holes that are in the area that is being looked at
with the mill and overlay project next year were not filled.
Councilmember Holden requested an updated report on the non compliant homes from the sump
pump program.
Public Works Director Maurer stated this list is being checked and updated and will be in the
next Admin Update.
Councilmember Holden asked if Staff had been able to identify the purple swamp vegetation and
if there were any measures being taken to control this weed.
Public Works Director Maurer stated in the past the City has not actively pursued removal of
the purple loose strife. He will look into the removal of this weed and also look around the rest of
the City to see if there is more.
Councilmember Grant asked for an update of the Safe Routes to School trail project.
Civil Engineer Giga stated all the paving and curbing is complete and the turf restoration,
seeding and grading is currently being done and should be completed this week. A majority of the
work will be done before school starts.
Councilmember Grant asked what residents could expect this fall and winter as things freeze, at
the intersection of Chatham and County Road E2.
Civil Engineer Giga stated the water accumulation has not been eliminated altogether but the
ponding will be less and should be out of the way of the trail and the intersection.
Parks and Recreation Manager Olson stated the County will be painting cross walks before
school starts.
Councilmember Grant asked if there would be crossing guards.
Parks and Recreation Manager Olson stated the Venus connection will have an adult crossing
guard.
City Administrator Klaers provided the Council with information that had been presented at the
Library Board meeting, including a report from the Library Director. He stated Presbyterian
Homes had conducted a couple of neighborhood meetings and intended to have a couple more
prior to the TIF public hearing. There is a neighborhood meeting open to the public on September
29, 2010. The library will launch a website on Tuesday to gather public comments for two weeks
ARDEN HILLS CITY COUNCIL August 30, 2010 15
9. Council Comments and Requests (continued)
regarding the proposed locations for the library. They will make a recommendation after that
time.
Councilmember Holden stated the Council should be informed when there are neighborhood
meetings so they can attend.
City Administrator Klaers stated he had just received these dates and would forward them to the
Council.
Councilmember Grant questioned if three or more Council members attended a meeting would
be in violation of the open meeting policy or if such meetings would need to be posted.
City Attorney Filla stated there would be no violation of the open meeting policy because the
Councilmember was not there to conduct a meeting but rather as a member of the neighborhood to
provide input.
ADJOURN
MOTION: Councilmember Grant moved and Mayor Harpstead seconded a motion to
adiourn. The motion carried unanimously (4 -0).
Mayor Harpstead adjourned the Regular City Council Meeting at 8:38 p.m.
Patrick Klaers Stanley
City Administrator May