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HomeMy WebLinkAbout10-11-10-RA. EN H ILLS Approved: November 15, 2010 CITY OF ARDEN HILLS, MINNESOTA REGULAR CITY COUNCIL MEETING OCTOBER 11, 2010 7:00 P.M. ARDEN HILLS CITY COUNCIL CHAMBERS CALL TO ORDER/ROLL CALL Pursuant to due call and notice thereof, Mayor Stan Harpstead called to order the regular City Council meeting at 7:00 p.m. Present: Mayor Stan Harpstead, Council Members Fran Holmes, Brenda Holden, David Grant, and David McClung. Absent: None Also present: City Administrator Patrick Klaers; Public Works Director Terry Maurer; and Recording Secretary, Tina Borg. PLEDGE OF ALLEGIANCE 1. APPROVAL OF AGENDA Councilmember Holden requested Staff update the Council on the City's sound system under Item 2B. Councilmember Grant requested Staff update the Council on the County Road E Bridge under Item 2B. MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to approve the Agenda as presented. The motion carried unanimously (5 -0). 2. PUBLIC INQUIRIES/INFORMATIONAL A. TCAAP Reuse and Public Sale Update City Administrator Patrick Klaers stated Mr. Legare, of the General Service Administration (GSA), has stated that the Army, together with the EPA and the MPCA, has agreed on the land use controls that will be placed on the property until the clean-up is complete. The land use control remediation design (LUCRD) document is being written into the Invitation for Bid (IFB) as part of the special terms. Once Mr. Legare has completed drafting the land use restrictions into the IFB he will send the draft to the City for review and comment. Mr. Legare has stated that the Army is still considering a sealed bid, versus an online auction, and this would take place ARDEN HILLS CITY COUNCIL October 11, 2010 2.A. TCAAP Reuse and Public Sale Update (continued) approximately 60 days after the release of the IFB. On Wednesday, October 6, Staff had a conference call with Bill Harper, Chief of Staff for Congresswoman McCollum. Staff provided Mr. Harper with an update of available information pertaining to TCAAP, including the City's concerns regarding the Metropolitan Council's Draft 2030 Transportation Plan. A copy of the City's July 7, 2010, letter, and the GSA's August 18, 2010, response was sent to Mr. Harper. The Ramsey County Board of Commissioners approved the licensing agreement between the County and the Army at their October 5, 2010, meeting. The Board approved $100,000 in funding to move forward with hiring an environmental consultant and to complete the MPCA's Voluntary Investigation Clean -up program in order to understand the full extent of required remediation. Councilmember Holden asked if the GSA had expressed any concerns about the pending weather change and the ability to be able to access the property in order to do a characterization and assess the property. City Administrator Klaers stated the GSA has not expressed these concerns but he would discuss this with the GSA during their next conference call. Councilmember Holmes asked who had initiated the conference call with Mr. Harper. City Administrator Klaers stated Mr. Harper was responding to a letter the City had sent out. B. Staff Update City Administrator Klaers stated the Jill Hutmacher, the City' s Community Development Director, would be starting her position on November 3, 2010. He also stated the County Commissioners will be meeting on Tuesday, November 12. On the agenda for this meeting is the Arden Hills Library. He asked if anyone from the Council would be attending this meeting. Councilmember Grant stated he had talked to Commissioner Tony Bennett and he indicated there would be no opportunity for public comments regarding the library at this meeting. He stated he had also talked to Commissioner Bennett about keeping the Arden Hills library open beyond the end of the year. This would provide the residents of Arden Hills with access to a library while the New Brighton location is constructed. He also stated that if the Arden Hills library is kept open longer a better location may present itself with the development of TCAAP. Councilmember Holmes stated she would like to comment to about keeping the Arden Hills location open longer at the meeting as well and will be attending the County meeting. Councilmember Holden stated she would be attending the meeting because she would like an opportunity to comment about the Arden Hills library as well. Councilmember McClung stated he would not be able to attend this meeting due to previous commitments. ARDEN HILLS CITY COUNCIL October 11, 2010 Z.B. Staff Update (continued) Mayor Harpstead stated he would not be able to attend this meeting due to previous commitments. He stated City Administrator Klaers should be present to represent the City and answer any questions that may come up. Councilmember Grant stated he would not be able to attend this meeting due to previous commitments. City Administrator Klaers stated he would be attending the meeting. Public Works Director Maurer stated there was a preconstruction meeting today regarding the Lexington Avenue Trail project. Construction is expected to begin on Wednesday and will take two to three weeks. There will be no long term closures although there may be temporary cones set up during the project. Staff has been working with Qwest to move a small box. Qwest will be moving this box but Staff is not sure of the timing of this at this time. The City Attorney is working with Qwest in regards to a second, larger box that needs to be relocated. The project will work around this area at this time and come back and complete this section once the box has been moved. Councilmember Grant pointed out that the Safe Routes to School trail project had been delayed due to problems with Qwest and it is a good thing that Staff is working ahead on these problems. Public Works Director Maurer stated work is progressing on the CP Rail Bridge. The project is expected to be completed on schedule. The only slow downs that have been experienced are due to the requirement that a CP Rail employee be present when they are working in certain areas. These employees do not work on Fridays and this has caused some delay. Public Works Director Maurer stated The Elmer L. Anderson Memorial Trail signs have been placed and the landscaping has been installed at the trailhead. The bench will be installed on Tuesday. The park dedication ceremony will be Thursday at 5:00 p.m. at Glenpaul and Cleveland Avenue. Public Works Director Maurer stated Staff is waiting for the official scoping document from Mn/DOT on the County Road E Bridge. This document needs to be completed before the bridge can officially be programmed for reconstruction. It is expected this bridge will be programmed for replacement in 2015. There have been some informal discussions about advance construction with this project with Ken Haider, County Engineer. Mn/DOT is willing to discuss this and once the project has been programmed these discussions can take place. Staff will need to make sure the logistics of getting around the City are considered with this project, especially with the other construction projects happening in the area. The City was told the scoping document would be done in the fall and the City would get a copy of it. Civil Engineer Giga is working on tracking down a copy of it. Councilmember Grant asked if the scoping document would provide details regarding the pedestrian walkway across the bridge. ARDEN HILLS CITY COUNCIL October 11, 2010 4 2.B. Staff Update (continued) Public Works Director Maurer stated the scoping document may not have the kind of detail that outlines specifics about pedestrian facilities. This type of detail would be determined later in the project. City Administrator Klaers stated Staff has been working with the cable TV staff on fixing the audio problems in the Council Chambers. At this time Staff believes the problems have been addressed and there should be no additional issues. The problem on October 6 was due to the movement of the podium and this problem has also been resolved. PUBLIC Mayor Harpstead opened the Public Inquiries /Informational at 7:21 p.m. Mr. Steve Gjerdingen, 2553 Fisk St. Roseville, suggested the Council consider having two pedestrian crossings on the County Road E Bridge. Mayor Harpstead closed the Public Inquiries /Informational at 7:23 p.m. 3. APPROVAL OF MINUTES A. September 13, 2010 City Council Worksession Meeting B. September 13, 2010 Regular City Council Meeting Mayor Harpstead stated on page 13, the third paragraph, the third line, after the word "and" insert "the current building MOTION: Councilmember Holden moved and Mayor Harpstead seconded a motion to approve the September 13, 2010, City Council Worksession Meeting minutes as presented and the September 13 2010, Regular City Council Meeting minutes as amended. The motion carried unanimously (5 -0). 4. CONSENT CALENDAR A. Claims and Payroll B. Approve 2010 Pavement Management Program Payment #4 C. Approve Elmer L. Anderson Memorial Trail Connections Payment #6 D. Approve Sanitary Sewer Lining Payment #1 MOTION: Councilmember Grant moved and Councilmember Holmes seconded a motion to approve the Consent Calendar as presented and to authorize execution of all necessary documents contained therein. The motion carried unanimously (5 -0). ARDEN HILLS CITY COUNCIL October 11, 2010 5 5. PULLED CONSENT ITEMS None. 6. PUBLIC HEARINGS None. 7. NEW BUSINESS None. 8. UNFINISHED BUSINESS None. 9. COUNCIL COMMENTS AND REQUESTS Councilmember Holden thanked Councilmember Holmes and Councilmember Grant for attending the Northwest Youth and Family Services taste event and for supporting the organization. She stated the event had been a success. ADJOURN MOTION: Councilmember Grant moved and Councilmember Holmes seconded a motion to adjourn to a work session. The motion carried unanimously (5 -0). Mayor Harpstead adjourned the Regular City Council Meeting at 7:28 p.m. to a work session. Patrick Klaers City Administrator Stanley,- arp tead Mayor