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Home My WebLink About4D, 2011 PMP - Resolution Receiving the Feasibility Report_ �✓ EN HIL,LS Re uest for Council Action q Prepared By: Matt Woodruff, Civil Engineer Council Meeting Date: November 15, 2010 2011 Pavement Management Program — Resolution Receiving the Feasibility Report and Ordering the Public Hearing for Improvement Budgeted Amount: Actual Amount: Funding Source: $1,747,000 (engineering and $1,703,700 (engineering and PIR, Enterprise Funds, Special construction) construction) Assessments Recommendation: Motion to adopt Resolution 2010-054: Receiving the 2011 Pavement Management Program Feasibility Report and ordering public hearing for improvement Su�porting Documents: 1. Memorandum dated November 15, 2010 from Matt Woodruff 2. Feasibility Report prepared by the City of Roseville Engineering Staff 3. Resolution 2010-054 EN HILLS MEMORANDUM DATE: November 1 S, 2010 T4: Honorable Mayor and City Council Members Patrick Klaers, City Administrator FROM: Matt Woodruff, Civil Engineer SUBJECT: 2011 Pavement Management Program — Resolution Receiving the Feasibility Report and Ordering the Public Hearing for Improvement Back�round _� At the August 3 0, 2010 meeting, the City Council approved Resolution 2010-041 ordering the Feasibility Report for the 2011 Pavement Management Program (PMP) proj ect. The 2011 PMP consists of the improvements to the following streets: • Amble Road, from Hamline Avenue to dead end, • Arden View Court, from Arden View Drive to cul-de-sac, • Arden View Drive, from Arden View Court to 761' east of Royal Hills, • Arden View Drive Entrance/Exit, from Hamline Avenue to Arden View Drive, • Colleen Court, from Colleen A.venue to cul-de-sac, • Dellwood Street, from Nursery Hill Court to Amble Road, • Janet Court, from Lake Valentine Road to cul-de-sac, • Nursery Hill Court, from Nursery Hill Lane to cul-de-sac, • Nursery Hill Lane, from Hamline Avenue to Nursery Hill Court, • Wyncrest Court, from Hamline Avenue to cul-de-sac, • Wyncrest Lane, from Wyncrest Court to Wynridge Drive, • Wynridge Drive, from Wyncrest Court to cul-de-sac. A draft feasibility report was presented to the City Council at the October 25, 2010 meeting. At the meeting, City staff received direction from the City Council on how to modify the Assessment Policy for multi-family/tov�mhouse (R-3) properties. The attached report has been updated based on the City Council's direction. In accordance with City Council direction, a Feasibility Report has been prepared that details the proposed improvements, neighborhood impacts, and estimated costs and City Council Meeting ��Metro-inet\ardenhills�Admin\Council�.Agendas & Packet Information�2010\ 11-15-10 Special Mtg\ 11-15- 1 OMemo_2011 PMP_ReceiveFeasRep&OrderPH.doc Page 1 of 2 financing for the proposed project. A copy of the completed Feasibility Report is attached. The next step in the process is for the City Council to accept the Feasibility Report and to schedule a Public Improvement Hearing. Financial Implications _ This proj ect has financial implications for the City including the following: 1. Assessments levied in accordance with the Assessment Policy. 2. Use Permanent Improvement Revolving (PIR) funds to fund the balance of the street improvements. 3. Expenditure of utility enterprise fund dollars to pay for the repairs needed to the existing utility system. � The following table shows the amounts originally budgeted in the City's Capital Improvement Plan versus the preliminary estimated amounts in the Feasibility Report: Fund Budgeted Feasibility Report Watermain Enterprise Utility $ 250,000 $ 198,840 Sanitary Sewer Enterprise Utility $ 32,500 $ 22,400 Surface Water Management Utility $ 67,500 $ 91,600 PIR / Assessments $ 1,397,00� $ 1,390,900 Total � $ 1,747,000 $ 1,703,700 Council Action Requested Motion to approve Resolution 2009-054: Resolution Receiving the 2011 Pavement Management Program Feasibility Report and Ordering the Public Hearing for Improvement. The Public Hearing would be scheduled for the regular City Council meeting on Monday, December 13, 2010. City Council Meeting \�Metro-inet\ardenhills�Admin\Council�Agendas & Packet Information�2010\ 11-15-10 Special Mtg\ 11-15- 1 OMemo_2011 PMP_ReceiveFeasRep&OrderPH.doc Page 2 of 2 -�'�►. EN HII,LS CITY UF ARDEN HILLS COUNTY UF RAMSEY STATE 4F MINNESOTA RESOLUTION NO. 2010-054 A RESOLUTI4N RECEIVING THE 2011 PAVEMENT MANAGEMENT PROGR.A,M FEASIBILITY REPORT AND ORDERING PLTBLIC HEARING FOR IMPRUVEMENT WHEREAS, pursuant to resolution of the Council adopted August 3 4, 2010, a report has been prepared by the City Engineer with reference to the improvement of the following streets: Amble Road, from Hamline Avenue to dead end, Arden View Court, from Arden View Drive to cul-de-sac, Arden View Drive Entrance/Exit, from Hamline Avenue to Arden View Drive, Arden View Drive, from Arden View Court to 761' east of Royal Hills, Colleen Court, from Colleen Avenue to cul-de-sac, Dellwood Street, from Nursery Hill Court to Amble Road, Janet Court, from Lake Valentine Road to cul-de-sac, Nursery Hill Lane, from Hamline Avenue to Nursery Hill Court, Nursery Hill Court, from Nursery Hill Lane to cul-de-sac, Wyncrest Court, from Hamline Avenue to cul-de-sac, Wyncrest Lane, from Wyncrest Court to Wynridge Drive, Wynridge Drive, from Wyncrest Court to cul-de-sac and this report was received by the Council on November 1 S, 2010, and WHEREAS, the report provides information regarding whether the proposed proj ect is necessary, cost� effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvement as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ARDEN HILLS MINNESOTA: 1. The council will consider the improvement of such streets in accordance with the report and the assessment of abutting property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429 at an estimated total cost of the improvement of $1,703,700. 2. A public hearing shall be held on such proposed improvement on the 13th day of December, 2010 in the council chambers of the city hall at 7:00 p.m. and the City Administrator sha11 give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE CITY COUNCIL OF THE CITY OF ARDEN HILLS THIS 15th DAY UF NOVEMBER, 2U 10. Stanley D. Harpstead, Mayor ATTEST: Patrick Klaers, City Administrator