2010-10-06 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 10-06-10 Motion was made by Chairperson Branch, seconded by Vice-Chairperson Grahek to approve the September 15, 2010 Parks & Recreation Committee Meeting Minutes as is. Ayes – 4, Nays – 0, Abstain – 1 (Haiden). Motion carried. V. COMMITTEE BUSINESS Review Parks & Recreation Revenue & Expenses, 2011 Park Programs, Park Enhancements & Recreation Events of Interest but not Sponsored by Parks & Recreation Based on the September 15, 2010 committee meeting Chairperson Branch updated the committee’s working tables and submitted to Mr. Mike Jeziorski, Finance Director for review. Mr. Jeziorski made the following comments and supplied the committee with an account description from the detailed proposed 2011 budget. This document was included in the committee’s packet. Your report figures look accurate. One thing to note is that the City Council approved the entire general fund preliminary budget at their 9/8/10 meeting, which included the attached Park & Recreation expenditures. I am not sure this reconciles to your presentation report so please let me know which line items you want changed and incorporated into their final 2011 budget approval set for 12/8/10. The committee discussed some of the line items for clarification such as $500 listed under advertising and printing, Chairperson Branch explained this was to advertise for a Rink Attendant and will be used in December 2010 which is why it is currently at 0% spent. The meeting per diem line, as well as wages and salaries, the committee has no control over as they are generated by law. Per Chairperson Branch, the Park Programs line has been a larger number and all inclusive over the last couple of years, but he has worked with Mr. Mike Jeziorski, Finance Director to break it down into line items. Budget amounts compared to expenses were right where they should be for Music in the Parks and the YMCA Park Program. Chairperson Branch stated we went over on the 8K Run, but if total expenditures are taken all together, the committee has monies remaining in 2010 budget. Committee Member Seeley informed the committee that there is a new YMCA summer program at Heritage Lab and she would like the committee to consider asking a YMCA representative to attend an upcoming committee meeting to explain what the program is at Heritage Lab as well as discuss the Park Play Days Program before determining what the committee would like to do for 2011. The thought was perhaps the committee’s money would be better spent supporting the Heritage Lab Program. Ms. Stephan will contact the YMCA. Chairperson Branch felt the line item for the 8K Run should be increased to $1,600 for 2011, YMCA Park Programs and Music in the Park stayed the same at $1,500 each, Movies in the Park was increased to $750, as was the line item for Skate Nights. nd Chairperson Branch questioned the September 15, 2010 minutes stating the idea of a 2 Flea Market was left open for discussion at a later time as he thought the committee had decided not to have a Flea Market. Mayor Capra said she was open to the idea of having a Good Turn Event during the spring Garage Sale Days. The committee will reconsider the Flea Market at a spring meeting. Chairperson Branch will update the working tables to reflect the committee’s discussion and the tables will be included with the minutes. Chairperson Branch will also pass the information on to Mr. Mike Jeziorski, Finance Director who may find it helpful when looking at future grants. There are three tables. 2 of 7