2010-10-06 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 10-06-10 about $184,000 less. With the base bid at about $1.12 M, this was only about $70,000 over the minimum we needed to spend to maximize our grant dollars. Therefore, at the last City Council meeting, the Council passed a motion recommending to the Anoka County Board that the project be awarded to Veit & Co., Inc. (low bidder) on the base bid amount only. This means that none of the alternates were chosen. To review, the alternates were: 1 – Benches, bike racks, trash receptacle, drinking fountain; 2 – Fountain; 3 – Trailside Park (bump out); 4 – North Leg of Cornerstone Park. What will get built is the main circle with a planting bed in the middle; the engraved granite plaques with the May Peace Prevail translations; the Kiosk; and associated plantings (trees, shrubs and some perennials). We will also provide conduit under the circle of colored concrete in case a fountain was to be built in the future. I’ve attached a sketch of the base bid park. On the bright side, the award of the project means that we will finally be moving forward with the construction of all of the trailson the plan. The result will be a much more bike and pedestrian friendly town with lots of connectivity to the regional trail along CSAH 14 and around Centerville Lake. Technically speaking, this is an Anoka County project and so it requires the approval of the Anoka County Board. However, the federal funding for the project requires that the Equal Employment Opportunity (EEO) office review the contractor’s efforts to hire “disadvantaged business enterprises” (DBEs). We cannot have the board take action until we receive word from the EEO office that everything checks out. The contractor has initially said that he probably won’t do any work this fall, but will begin first thing in the spring. The completion date for the project is September of 2011. Irrigation at Laurie LaMotte Memorial Park Update Update from Mr. Mark Statz, City Engineer: st An advertisement for bids was published this week. Bids will be taken on October 21. Bids will consist of 3 separate contracts. One contract will be to do some pond dredging in the Anoka County pond, then drill a storm sewer line to the park. The second contract will be the drilling of the wet well (this is where the pump will be) and the installation of the pump and controls. The third contract will be for the irrigation system. The base bid here will be installation of the large gun style system. An alternate bid will be taken for installation of a traditional irrigation system in lieu of the gun style system. Once we receive bids, we will review the pricing and hopefully move forward with the project. Most likely, there won’t be enough time to install the irrigation system yet this fall, but if not we will complete it in the spring. If the traditional system is chosen, we may wait until next fall to put it in to avoid disruption of the T-Ball leagues. Chairperson Branch asked the following questions of Mr. Dallas Larson and Mr. Paul Palzer, to which we do not have an answer at this time. The demo last week of the irrigation guns was most impressive. As you know the P&R committee has been interested in an automated irrigation system for Hidden Springs Park for some time. The goal is to protect the investment in that park and at the same time reduce the work load on staff. Manually water the grass and landscaping in Hidden Springs is ineffective and expensive in terms of labor hours. 5 of 7