2010-12-01 P & R Agenda Packet - Laserfiche WebLink

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(a) Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. (b) Notice may be in writing personally delivered to Committee members or may be in the form of personal telephone communication. Notice must include the date, time, place and purpose of the meeting. V��here practical, the Administrator shail make an effort to contact news-gathering organizations that have filed a request to receive notice of special meetings. (G) Public notice a»d opet� meeti»g. (1) Public nolrce. The Administrator must post written notice of the date, time, place and purpose of the meeting on the City Hall bulletin board. Notice of ineetings must be posted at least three days before the date of the meeting. (a) When the performance of an act is ordered within a fixed period of time, the time is computed as excluding the first day and including the last day of the prescribed or fixed time period, unless the last day falls on a Saturday, Sunday or legal holiday. For example, if a meeting is scheduled for a Thursday, notice has to be given on I Monday to meet the three-day notice provision. In this scenario, Tuesday is day one, i, Wednesday is day two and Thursday is day three. Monday is not included in the time computation. Similarly, if a special meeting is planned for Monday, notice must be given on Friday; Saturday and Sunday are included in the time computation since they are not the last day of the fixed period. I � (b) If the Committee meets where a quorum is in attendance, the city must make public notice. , (2) Open meeting law. Under the Minnesota Open Meeting Law, all city I committee meetings must be open to the public. '� (a) The open meeting law serves three vital purposes: 1. TQ grQh.i�it aetions from being taken at a secret meeting wher� the interested public cannot be fully informed of the decisions of public bodies or detect improper influences; 2. To ensure tne public's right to be informed; and 3. To give the public an opportunity to present its views. (b) The law prohibits the use of telephone conversations, e-mail or letters in a decision-making process among a quorum of inembers designed to avoid an open meeting.