2011-02-02 P & R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes Ol-OS-11 IV. CONSIDERATION OF MINUTES December 1, 2010 Parks & Recreation Committee Meeting Minutes Ms. Stephan corrected Star Grazing to Star Gazing on the agenda. Committee Member Branch requested the line on page 2 under PA System, `There is also concern as to where the equipment will it be stored. ' be changed to read `There is also concern as to where the equipment will be stored.' Committee Member Seeley requested the line on page 4 beginning `Vice-Chairperson Grahek said his kids where in high school' be changed from where to were. Committee Member Seeley requested changing `Committee Member Seeley Suzanne' on page 7 to Committee Member Seeley. Motion was made by Committee Member Seeley, seconded by Committee Member Peterson to approve the December 1, 2010 Parks & Recreation Committee Meeting Minutes with the above corrections. Ayes — 6, Nays — 0, Abstain —1 (Branch). Motion carried. V. COMMITTEE BUSINESS 2010 8K Run Scheduling of 8K Run, Kids Run & In-Line Race (Times) The committee discussed and scheduled times for the July 30, 2011 events: ' 7:00 a.m. for the In-Line Skate 8:00 a.m. for the 8K Run/Walk 9:00 a.m. for the Kids Fun Run City Council approved the expenditure not to exceed $100 for hosting and maintaining the website centervillemn8K.com at the December 8, 2010 City Council meeting. Chairperson Branch will be responsible for this. There was discussion about the Parks & Recreation Committee's budget which was approved by City Council for 2011. Listed within the budget are specific line items such as $1,500 allocated for Music in the Park and $1,500 allocated for the 8K Run/Walk. The question would be whether this approval is adequate for the committee to move forward and commit to spending these funds or whether motions still need to be made and presented to City Council for these expenditures? Chairperson Branch will meet with Mr. Dallas Larson, City Administrator to discuss this, but in the event motions are needed the committee made the following regarding 8K Funds and Charitable Gambling Donations from Dead Broke Saddle Club. Motion was made by Committee Member Seeley, seconded by Committee Member Amundsen to recommend City Council approve funding not to ezceed $1,500 for ezpenses associated with the organization of the 3 rd Annual8K Run/Walk as per the 2011 budget. All in favor. Motion carried unanimously. Motion was made by Chairperson Branch, seconded by Committee Member Selander to petition City Council to reserve the money received from Dead Broke Saddle Club Charitable Gambling Funds with $2,500 dedicated to the future sand volleyball court at Laurie LaMotte Memorial Park 2 of 7