2011-04-06 P & R Minutes Approved

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Parks & Recreation Committee Meeting Minutes 04-06-11 corrections. Ayes – 5, Nays – 0, Abstain – 2 (Branch, Selander) Motion carried. V. COMMITTEE BUSINESS Music in the Park Contract Ms. Stephan provided the committee a proposed contract for bands performing for Music in the Parks. Chairperson Branch had one concern; add language to clarify that if a performance is cancelled due to weather and the band is paid, if the performance is successfully rescheduled, ensure the band knows they will not be paid again, the performance will be for the monies already paid from the cancelled performance. Vice-Chairperson Grahek would like language added to specify that the performance can be cancelled by members of the committee who are present at the event or City Staff. The changes will be implemented and on approval of the City Administrator the contracts will be mailed to each entertainment group representative. Earth Day ~ Saturday, April 30, 2011 The Parks & Recreation Committee will meet at 9:00 a.m. at City Hall on Saturday, April 30th to celebrate Earth Day by cleaning our City Parks. Ms. Stephan will post on the City web site, the front sign and tweet it, as well as posting for quorum. Potential Eagle Scout Flag Project Mr. Rob Faust, Boy Scout Troop 232, has been corresponding with Chairperson Branch regarding a potential Eagle Scout Project involving a flag pole in Cornerstone Park. Mr. Faust plans to present a proposal to the committee at the May 4, 2011 committee meeting. The committee discussed the idea and came up with some suggested guidelines for Mr. Faust. The flag pole should be raised in the northwest section of Cornerstone Park. The City will provide the flag pole. The pole is 30 feet with a 6" base diameter and is a double rope pole with a brass ball top. This is an older pole that we have received from another city. Part of the Eagle Scout Project would be to restore the pole. Mr. Robert Hathaway, a resident interested in the project as a Veteran’s Memorial, provided the City with polish he had researched and found to be the best for this particular project. Mr. Paul Palzer, Centerville Public Works, has the pole and can give the Eagle Scouts space to work on the pole at Public Works. The pole is fairly large and heavy and will need a foundation with proper footings. Mr. Palzer can advise on the footing requirements. The flag on a pole this size should be about 5 x 7 feet, that size is not a requirement, just a suggestion and should be researched. The flag needs to have at least two lights to illuminate it at night. Solar lighting should be considered. A plaque at the base of the flag pole is probably all that is necessary to create the Veteran's Memorial. A dedication ceremony should be planned to commemorate our veterans when the project is completed. It was suggested Mr. Faust discuss this with Mr. Hathaway. Perhaps the Eagle Scout ceremony and the flag pole dedication could be combined. Centennial Soccer Club’s Request to Use Soccer Fields at Laurie LaMotte Memorial Park for the 2011 Soccer Season 5 of 8