2011-06-01 P & R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 05 -04 -11 and order the equipment in the next month. Once all the equipment has been delivered Mr. Lee will have a practice session at the park with his band so all the committee members can become familiar with using the equipment while there is a live performance. Committee Member Amundsen suggested a canopy to protect the equipment. Mr. Lee stated the City already owns one that was purchased for the parade a few years ago. IV. CONSIDERATION OF MINUTES April 6, 2011 Parks & Recreation Committee Meeting Minutes Chairperson Branch requested making an addition to the following sentence on page 4 of 8 clarifying Committee Member Seeley was speaking of Mill Road `Committee Member Seeley expressed concern over taking mature trees down along Mill Road for the trail project, but Mr. Palzer stated that has already been determined by the plan.' Mr. Dallas Larson corrected `A plague at the base of the flag pole' to a `plaque' and also asked to clarify on page 3 of 8 under the Trail Project that the steel grates were being installed to drain yards under the trail to the ditch. Committee Member Seeley requested changing the word `contact' for `contract' on page 5 of 8 under Music in the Parks. Committee Member Seeley also requested changing the year from 2001 to 2011 on page 5 of 8 under Potential Eagle Scout Project. Committee Member Amundsen asked to include House Sparrows following Starlings on page 7 of 8 under Bluebird House Update. Motion was made by Committee Member Amundsen, seconded by Committee Member Haiden to approve the April 6, 2011 Parks & Recreation Committee Meeting Minutes with the above corrections. All in favor. Motion carried unanimously. V. COMMITTEE BUSINESS Eagle Scout Flag Proiect This item was discussed under Appearances. Change in Budget Line Expense Reporting Chairperson Branch updated the committee on a discussion he had with Mr. Mike Jeziorski, Finance Director regarding a recent monthly financial statement which showed the 8K Run line item as spending 113% of the budgeted amount for 2011. The $1,500 spent for the PA System was included in this line item and Chairperson Branch's concern was that it was misleading to the lay person and at the end of the year the 8K Run would show as 200% appearing the run was over budget, when it was not. This brings up too many questions and does not give Parks & Recreation the ability to watch their budget. This was resolved by Mr. Jeziorski setting up a revenue reserve account and reserve expense account for Parks & 3 of 5