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DRAFT DRAFT DRAFT City Counci12011-07-27 6:55 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love, and Ben Fehrenbacher. Also present were Mark Statz of Bonestroo & Assoc., City Attorney Kurt Glaser, and Finance Director Mike Jeziorski. The purpose of the work session was to cover three agenda items, 5tormwater Drainage issues, 5treet Maintenance Plan and 2012 Budget. Stormwater. Council discussed wet rear yard issues that were reported by residents Curtis Winter, 7138 Shad Avenue and Meadow Court, Meadow Circler areas (north of Center Street). The first locarion would cost about $8000 to correct. The second would cost $60,00o-$80,000 to clean the enrire ditch and then place a liner to prevent regrowth of vegetation. If staff rented a small backhoe and cleaned only the west 400 feet, the cost would be under $10,000, but a reoccurrence is likely within five years. Staffreported more serious problems at Mallazd Way where the pond to the east has an elevation that is about two feet higher that it should, causing water to be visible in the catch basins in Mallard Way. The rock base under the roadway is likely saturated with water as well. This is an urgent problem needing ditch cleaning. Cleaning the ditch will be expensive as there are some lazge trees that would have to be removed first. Staff suggested that a storm pipe might be installed connecting the pond to the nearest one in Hunters Crossing for less cost, perhaps azound $28,000, but that would require an engineering analysis to detemiine if it is feasible. Council did not support this alternative as it may not be possible after investing in the engineering study. Staff will provide a more detailed analysis of the ditch cleaning oprion. Another location that has significant pmblem is a drainage azea between Brian Way and S. Robin Lane. This area may need a lazger culvert and some ditch cleaning to prevent property flooding. Staff was inshvcted to provide a better analysis of what is needed along with the cost. Consensus of the council was that the wet yard issues would need to be tabled until more serious issues can be completed, since resources are not auailable to do a11 of the work. Further there seemed consensus that the Stormwater Drainage Utility rates will need to be increased fiuther to pay for maintenance of the stormater system as well as to meet the State and Federal stormwater requirements. Street Maintenance Plan. Administrator Lazson presented an updated street maintenance plan prepared by Paul Palzer, Public Works Director. The plan calls for expenditures of around $165,000 per year for the next few years to implement a thin overlay program on streets when they reach ages of 12-17 years. T'he decision on which streets to include each yeaz, would be based on actual condirion of the various streets. Seal coaring would be eliminated. The council supported the program and