2011-07-27 CC WS Minutes - Approved

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City Council 2011-07-27 6:55 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love, and Ben Fehrenbacher. Also present were Mark Statz of Bonestroo & Assoc., City Attorney Kurt Glaser, and Finance Director Mike Jeziorski. The purpose of the work session was to cover three agenda items, Stormwater Drainage issues, Street Maintenance Plan and 2012 Budget. Stormwater. Council discussed wet rear yard issues that were reported by residents Curtis Winter, 7138 Shad Avenue and Meadow Court, Meadow Circler areas (north of Center Street). The first location would cost about $8000 to correct. The second would cost $60,000-$80,000 to clean the entire ditch and then place a liner to prevent regrowth of vegetation. If staff rented a small backhoe and cleaned only the west 400 feet, the cost would be under $10,000, but a reoccurrence is likely within five years. Staff reported more serious problems at Mallard Way where the pond to the east has an elevation that is about two feet higher that it should, causing water to be visible in the catch basins in Mallard Way. The rock base under the roadway is likely saturated with water as well. This is an urgent problem needing ditch cleaning. Cleaning the ditch will be expensive as there are some large trees that would have to be removed first. Staff suggested that a storm pipe might be installed connecting the pond to the nearest one in Hunters Crossing for less cost, perhaps around $28,000, but that would require an engineering analysis to determine if it is feasible. Council did not support this alternative as it may not be possible after investing in the engineering study. Staff will provide a more detailed analysis of the ditch cleaning option. Another location that has significant problem is a drainage area between Brian Way and S. Robin Lane. This area may need a larger culvert and some ditch cleaning to prevent property flooding. Staff was instructed to provide a better analysis of what is needed along with the cost. Consensus of the council was that the wet yard issues would need to be tabled until more serious issues can be completed, since resources are not available to do all of the work. Further there seemed consensus that the Stormwater Drainage Utility rates will need to be increased further to pay for maintenance of the stormater system as well as to meet the State and Federal stormwater requirements. Street Maintenance Plan. Administrator Larson presented an updated street maintenance plan prepared by Paul Palzer, Public Works Director. The plan calls for expenditures of around $165,000 per year for the next few years to implement a thin overlay program on streets when they reach ages of 12-17 years. The decision on which streets to include each year, would be based on actual condition of the various streets. Seal coating would be eliminated. The council supported the program and