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Councilmember Helmbrecht suggested a format and forms to use <br /> durinq the interview process. Ms. Gaustad mentioned the Council <br /> may consider requesting another engineer to sit through the <br /> interviews, either an engineer from another community or another <br /> firm. Councilmember Powers inquired about ranking each firms <br /> cost for work rendered. Mr. Palzer commented the costs are <br /> difficult to consider because of the type and number of employees <br /> needed on each project. <br /> Councilmember Helmbrecht requested Staff develop an interview <br /> format for the selected firms. Mr. March suggested notifying the <br /> final engineering firms, three to four weeks in advance,to allow <br /> them time to prepare for the interview. The Council suggested <br /> establishing a workshop date to discuss how the city plans to <br /> proceed with the interviews. Mr. Palzer suggested tourinq the <br /> firms and meeting the engineering staff. <br /> Councilmember Brenner moved and it was seconded to interview H.R. <br /> Green Bonestro0 Bolton & Menk any BRW Motion carried <br /> unanimously. <br /> Councilmember Powers suggested sample work products and perhaps <br /> questions regarding their experience on specific projects. <br /> Councilmember Brenner requested a time line for the events. Mr. <br /> March outlined the chain of events; first to tour engineering <br /> facilities, second hold a workshop to review the format and forms <br /> for the interview and finally, conduct the interviews. Mr. <br /> Palzer suggested performing background checks on the firms from <br /> other communities. Councilmember Helmbrecht questioned the <br /> Council if a subcommittee should be created. <br /> Mr. March replied Staff can inform the Council of the date and <br /> time of the tours and hopefully everyone will be able to attend. <br /> Ms. Gaustad noted the meeting should be posted if three or more <br /> Council members plan to tour the engineering facilities. <br /> The Council and Staff discussed scheduling a workshop, tours and <br /> interviews. Mr. Palzer stated he will be on vacation from June <br /> 27, until July 27th. The Council preferred to schedule the <br /> interviews after Mr. Palzers' return. The Council discussed <br /> interviewing two nights and allowing each firm, twenty minutes <br /> for introductions and the remaining time to answer questions and <br /> respond to scenarios. <br /> Councilmember Helmbrecht asked if a new firm is selected will <br /> H.R. Green complete projects in progress. Mr. March felt it is a <br /> wood rule of thumb, to allow H.R. Green to complete current <br /> projects for liability reasons. <br /> 2 <br />