2011-09-07 P & R Packet - Laserfiche WebLink

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PON@ TO: Parks & Recreation Committee FROM: Kim Stephan DATE: August 31, 2011 SUBJECT: Scheduling of Fete des Lacs 2012 Chairperson Branch emailed that the committee needs to make a decision regarding 2012 Fete de Lacs dates. The Minnesota Distant Running Association, who is our best source of free advertising, is pushing for 2012 dates. MDRA publishes an annual calendar that is widely distributed to Minnesota runners. They have a call out for 2012 events. It is important than we get listed on that calendar. Per Chairperson Branch, the logical date for 2012 Fete de Lacs would be July 27 -29 with the parade and the run on Saturday July 28` but there has been some discussion from Ms. Mary Capra, Parade Coordinator, Mr. Bob Cordell, Ham Radio Club and Mr. Greg Keiselhorst, Centerville Lions, regarding the scheduling of events. Discussion follows: Email correspondence from Ms. Capra: After speaking with Jeff Paar and Bob Cordell we feel the race needs to be at a minimum a full 24 hours following the night of the fireworks. It is extremely difficult for the volunteers who assist with the fireworks (Anoka Radio Club) which in some years requires them to remain at the site for hours following the shoots to be up so very early the next day (5:30 a.m.) for the skate and run/walk. Then if the race /walkers run long (which happened this year) they run late for the parade briefing/lineup. It is asking too much for them to perform a volunteer duty under those conditions. If the race was moved to Sunday rather than Saturday it would work much better for those volunteers assisting with both events. Email correspondence from Chairperson Branch: Well that is an option. We could move the races to Sunday morning. With the new trail extensions, I intend to move the registration and the finish area to Laurie LaMotte Memorial Park so we should not impact St. Genevieve church goers. A question for Centerville Lion Todd Steffen: That would put the kids run at 09:00 on Sunday morning. Can you work with that time? This year we delayed the start of the first softball game on Saturday morning to about 9:15. That worked well for the runners. Did it work ok for your guys? I see 4 options: 1) Stay with the same schedule as used in 2011. (My original proposal) 2) Move the races to Sunday morning (Mary Capra's proposal)