2011-09-07 P & R Packet - Laserfiche WebLink

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0009 TO: Parks & Recreation Committee FROM: Kim Stephan DATE: September 2, 2011 SUBJECT: 2012 Parks & Recreation Budget for City Council Review From Mr. Mike Jeziorski, Finance Director: Please find attached a summary of the City of Centerville's general fund balance and the portions that are either proposed to be restricted or are restricted for Parks & Recreation at 8/31/11. Again the restriction for the 8K run carry over is subject to the expenses that were discussed at our meeting today and council approval. Chairperson Branch had some questions as follows: How much money do we have in the reserve account set aside for the sand volley ball court? According to the 101-45201-374 Parks & Recreation Reserve there is $2803.81 in that line. But based on this note there are two lines that look like they should be in line - 374. There is $2500 in a line that reads Park and Rec volleyball court and a line that reads $2444.24 8K run proceeds. Neither of those two lines agree with the $2803.81 reported in the end of August Report. Are those two lines additive. That would give us $4944 then if the Council agrees to set aside this year's 8K proceeds we are well on our way to building that volleyball court? Mr. Jeziorski answered: The reserve account line item within your monthly financial accounts for the money spent in reserve year to date. In 2011 the Park and Recreation spent $2,803.81, essentially zeroing out all reserves associated with your 8K run from the prior years. Given you had a net proceeds in your 8K operation for 2011 and still carried a balance from the prior year in association with your volleyball court at the end of 2011 we are projecting you to have the following reserves: (subject to remaining expenses and the council approves the carry over of 8K run proceeds) Committed 2,500.00 Park and Rec - Volleyball Court Committed 717.00 Park and Rec - Concession Operation Committed 2,444.24 Park and Rec - 8K Run proceeds Please let me know if you have questions or need further clarification. Following Mr. Jeziorski's spreadsheet is a reconciliation of the committee's budgeted expenses through 8/31/11, a copy of a memo to the Centerville Lions regarding the concession stand for 2011 and lastly a memo from Chairperson Branch regarding the budget discussion for 2012.