2011-09-07 P & R Packet - Laserfiche WebLink

Home Browse Search

Budget Discussion Prepared for the September 2011 Parks and Recreation Committee Meeting 1. Festival of the Lakes Park and Rec events: (8K run /walk, In -Line Skate) a. Total Revenue $3,666 Revenue from sponsors $1,700 Revenue from participants fees $1,965 b. Expenses $ - 1590 C. Explanation: Total expenses for these events was approximately 69% of the $2300 budgeted for 2011. While revenues were up at 153% of what we budgeted. Why did we have these wide variations? i. Revenue were up due to the great help we received from Teresa Bender in finding new sponsors. Dead Broke Saddle Club also gave us a $350 slight contribution. ii. Expenses were well under the estimate based on the cooperation we received from two of our primary vendors. We budgeted $500 for timing services based on an estimate 300 participants. We had 120 participants at a cost of $220. Front Runner, our shirt vendor, allow us to wait until the week of the race to order the event t- shirts. We bought 125 shirts, rather than the 300 that we had originally estimated. d. The Kids Run is cost neutral to the Committee as Creative Kids sponsor team paid all expenses directly e. Proposal #1: At the end of the year there should be $1075 left on expense line 101 - 45201 -373. My suggestion is that this money should revert back to the General Fund. f. Proposal #2 Request the City Council approve placing the full $3666 in the Park Reserve Account 101 - 45201 -374. This will increase the reserve set aside for the sand volley ball court to $6470. 2. Budget line 101- 45201 -370, Park Programs budget is $3,100. To date we have sent $882. In September, Movies -in- the -Park cost no more than $750. That will leave a balance of $1468. a. Proposal #3 Suggest that we request City Council approval to reprogram $600 for a December skating party with a horse drawn sleigh ride. b. Proposal #4 Request the City Council approval to reprogram $900 for the construction of Trail Head signs similar to those used by Anoka County Parks. C. 3. Parks and Recreation 2012 Budget. It is that time of year again. We need to project our 2012 budget.