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2011-09-07 P & R Packet
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2011-09-07 P & R Packet
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9/16/2011 8:09:43 AM
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Event Notification Flyer —A gathering determined to be a "Special Event" that does not occur <br /> completely within a public park or a gathering determined to be a "Special Event with Contract" <br /> must submit a flyer to be distributed as a public notification to all properties immediately adjacent <br /> to the event location. The flyer must be submitted with the Event application. City staff will review <br /> the flyer submitted with the event application. When approved by City staff, the event organizer <br /> distributes the flyer to all households and businesses immediately adjacent to the event venue at <br /> their own cost. This flyer must be distributed at least seven days before the event. Items to include <br /> on the flyer are: name of event, location of venue, date of event, time of event, list any closure of <br /> streets (including times) and contact information for questions. The event organizer is responsible <br /> for cost of producing and distributing the flyer. <br /> Neighborhood Meeting Mailing Costs — A gathering that meets the threshold for a "Special Event <br /> with Contract" will be required to hold a public meeting to receive input from the surrounding <br /> neighborhood. This meeting must be held three weeks prior to the event. Notices for the <br /> neighborhood meeting will be prepared and mailed by the City to the immediately adjacent <br /> property owners. The organizer will pay for the cost of mailing notices (first class postage, <br /> letterhead, envelopes) for the public input meeting. <br /> Out -of- pocket Expenses — Fees for city services will be limited to the city's out -of- pocket expenses. <br /> Out -of- pocket expenses include such things as overtime pay for city employees, equipment that the <br /> city would need to rent for the event, office supplies, pertinent supplies (e.g. postage, letterhead, <br /> envelopes), and any contracted services. <br /> Step 4 — Complete Application <br /> Complete the Events Permit application and submit the items on the checklist in Step 2. Make sure you <br /> have everything included and don't miss the deadline. For any questions regarding the application <br /> process contact 651- 430 -8837. <br /> Submit completed application packet to: <br /> Attn: Beth Wolf <br /> City of Stillwater <br /> 216 N. 4th Street <br /> Stillwater, MN 55082 <br /> or email to: bwolf @ci.stillwater.mn.us or fax to 651- 430 -8810 <br /> Other Contact Information: <br /> City of Stillwater, <br /> Administration 651 - 430 -8800 <br /> Fire Department 651 - 351 -4950 <br /> Parks Department 651- 430 -8837 <br /> Police Department 651- 351 -4900 <br /> Washington County Health Department 651- 430 -6655 <br /> Lakeview EMS 651- 430 -4621 <br /> Page 6 of 6 <br />
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