2011-09-07 P & R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes 08 -03 -11 • A large number of people complained about the cost with on -line pre - registration charging a $2.50 fee. There was not enough of a difference between the cost to register early and same day registration. Chairperson Branch suggested absorbing the $2.50 online pre - registration fee and raising the same day registration to $30, this would make a $10 difference between pre- registration and same day registration. Committee Member Peterson suggested allowing registrants to use pay -pal as a way to not be charged a registration fee from the on -line sites. • There were problems with coordinating the volunteers. Some stops ran out of water and/or didn't have cups. Radio communication did not work as well as it should have and this area needs to be reviewed. Chairperson Branch stated next year there will be a Volunteer Coordinator, some one who just manages volunteers and is stationed in one location. • It was suggested the registration table be looked at for better organization and there was some trouble on the finish line with 3 races finishing in the same place, though the children really appeared to enjoy running through the same gates as the adults did. • There were only 24 skaters, most of which were not Centerville people so the word did get out to other communities, but the committee needs to consider whether they want to do the in -line race next year and if so how to attract more skaters. Chairperson Branch stated the races were self supporting from sponsors so all registration fees are proceeds. He will have a break down of the costs for the committee at the September meeting. The committee had discussed using these proceeds towards the sand volleyball court, but Chairperson Branch would like the committee to think about using a portion towards trail signage. This will be on the next agenda. Music in the Park Committee Members need to commit to an event for the remaining performances. All of the remaining performers will be using the PA system so a Committee Member who knows how to use the equipment will need to be present at these events. After discussion between Vice - Chairperson Grahek, Mr. Tom Lee and Mr. Mike Jeziorski, Finance Director, a snake cable was bought on Craig's List by Vice - Chairperson Grahek to be reimbursed by the City from the remaining funds for the PA system. This was one of the last pieces of equipment needed for the PA system; it is a thicker, hose -like cord which consists of a bundle of many individual cables with patch bays at either end so that audio gear can be connected. Irri¢ation System at Laurie LaMotte Memorial Park Mr. Greg Burmeister reports the irrigation contractor started Monday, July 25th with system layout and anticipates a 3 week completion. Recycling of Aluminum Cans at Laurie LaMotte Memorial Park Parks & Recreation has been discussing an idea to set up an aluminum can collection point as a fund raiser for the parks. The discussion raised concerns that if we do set up an aluminum collection point, are 4 ofb