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Step 2 — Checklist for Completing Application <br /> Once you have completed Step 1 and have determined the type of gathering you are planning, follow <br /> the appropriate checklist for that type. City Staff will verity your gathering type. <br /> Be sure to check availability of dates to hold your event within the City of Stillwater by calling <br /> 6514304837 before submitting your application. <br /> "Event" Check list <br /> 1. Submit a complete Events Permit application form to the City with a site layout plan of the <br /> event. <br /> 2. Application Deadline: Submit application at least 30 days before the event. <br /> 3. No application fee is required. <br /> 4. Event Permit application is reviewed by City staff and prepared for issuance. <br /> 5. Event organizer Is notified by City staff when the Event Permit is ready to be picked up. if <br /> requested by the event organizer, the permit could be mailed or sent via email. <br /> "Special Event" Check list: <br /> 1. Submit a complete Events Permit application form to the City along with: <br /> a. A S50 non - refundable application fee. <br /> b. Site plan — must provide a detailed site layout of the event. <br /> c. A notification flyer (If applicable) — see Item 44 for more information. <br /> 2. Application Deadline: Submit application at least 60 days before the event. <br /> 3. City staff will review the Event Permit application for completeness. <br /> 4. If the event does not occur completely within a public park, the organizer must submit a flyer to <br /> be distributed as a public notification to all properties immediately adjacent to the event <br /> location. The flyer must be submitted with the application. Items to include on flyer are: name <br /> of event, location of venue, date of event, time of event, list any closure of streets (including <br /> times) and contact Information for questions. <br /> 5. City staff will review the notification flyer submitted by the organizer. When flyer has been <br /> approved by City staff, the event organizer distributes the flyer to all households and businesses <br /> immediately adjacent to the event venue. This flyer must be distributed at least seven days <br /> before the event. <br /> 6. City staff will route the Event Permit application to the Parking Commission for review and <br /> comments if ten or more public parking spaces are requested and to the Park Commission for <br /> review and comments if Lowell Park is to be used in whole or In part by the event. <br /> 7. The City Council will consider comments from City staff and the applicable Commissions and <br /> take action on the requested Event Permit application. <br /> 8. City staff will prepare the Event Permit for Issuance. <br /> 9. Any additional fees will be due 1 week prior to event. <br /> 10. Event organizer is notified by City staff when the Event Permit is ready to be picked up. If <br /> requested by the organizer, the permit could be mailed or sent via email. <br /> Page 2 of 6 <br />