2011-10-05 P & R Packet - Laserfiche WebLink

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vent Notification Fiver — A gathering determined to be a "Special Event" that does not occur completely within a pubkc park or a gathering determined to be a "Special Event with Contract" must submit a flyer to be distributed as a public notification to all properties Immediately adjacent to the event location. The flyer must be submitted with the Event application. City staff will review the flyer submitted with the event application. When approved by City staff, the event organizer distributes the flyer to all households and businesses immediately adjacent to the event venue at their own cost. This flyer must be distributed at least seven days before the event. Items to include on the flyer are: name of event, location of venue, date of event, time of event, list any closure of streets {including times) and contact information for questions. The event organizer is responsible for cost of producing and distributing the flyer. Neighborhood Meetine Mailing Costs — A gathering that meets the threshold for a "Special Event with Contract" will be required to hold a public meeting to receive input from the surrounding neighborhood. This meeting must be held three weeks prior to the event. Notices for the neighborhood meeting will be prepared and mailed by the City to the immediately adjacent property owners. The organizer will pay for the cost of mailing notices (first class postage, letterhead, envelopes) for the public input meeting. Out -of- Docket Expenses — Fees for city services will be limited to the city's out -of- pocket expenses. Out -of- pocket expenses include such things as overtime pay for city employees, equipment that the city would need to rent for the event, office supplies, pertinent supplies (e.g. postage, letterhead, envelopes), and any contracted services. Step 4 — Complete Application Complete the Events Permit application and submit the items on the checklist In Step 2. Make sure you have everything included and don't miss the deadline. For any questions regarding the application process contact 651 -430 -8837. Submit completed application packet to: Attn: Beth Wolf City of Stillwater 216 N. 4th Street Stillwater, MN 55082 or email to: bwolf@ci.stillwater.mn.us or fax to 651 -430 -8810 Other Contact Information: City of Stillwater, Administration 651- 430 -8800 Fire Department 651- 351 -4950 Parks Department 651- 430 -8837 Police Department 651- 351 -4900 Washington County Health Department 651 -430 -6655 Lakeview EMS 651 -430 -4621 Page 6 of 6