2011-09-28 CC Meeting Minutes - Approved

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City of Centerville Council Meeting September 28, 2011 were on site during his request for proposals and Olson Sewer Services was the lowest bidder. Project Coordinator Burmeister also stated that he contacted Olson Sewer on two occasions to ensure that they were comfortable with the bid that they submitted and reiterated the needs of the City regarding this project. Lengthy discussion ensued regarding financial responsibility, a permanent resolution to the drainage issues, future development in the area, and notification of residents affected by the project and improper use of the drainage ditches. Motion by Council Member Fehrenbacher, seconded by Council Member Love, to approve the lowest bidder, Olson Sewer Service - $19,878, for the services required for the Ditch Cleaning project. All in favor. Motion carried unanimously. 3.Final Payment & Closeout Contract A – Ellingson Drainage - $7,133.20 Engineer Statz stated that the project has been completed to his satisfaction and recommended releasing the final payment. Motion by Council Member Paar, seconded by Council Member Love, to approve the release of final payment to Ellingson Drainage, Inc. in the amount of $7,133.20 in association with the Downtown Storm Water Phase 1 Contract A Project. All in favor. Motion carried unanimously. 4. Ord. #XX, Second Series – Permits for Use of Special Vehicles on City Streets Administrator Larson stated that with the purchase of the City’s Cushman utility tractor, it is illegal for its use on roadways and without the ordinance it would remain illegal. The utility tractor can not be licensed as a motorized vehicle due to the fact that it does not meet the requirements of the law and it is a necessity to utilize the vehicle to gain access to all areas of the City. Attorney Glaser stated that the City of Lexington does not regulate these types of vehicles and with the exception of the definitions of allowable vehicles (Mini-Trucks vs. Utility Vehicles (UTVs)), the submitted ordinance is duplicated from the City of Circle Pines. Lengthy discussed ensued regarding the need for the ordinance, associated permit fees, improper/careless use by the permitee, affects on the parade or similar events, and continuity of ordinances amongst member cities of the police department. Consensus of Council was that Staff address continuity with the member cities, fees and report back to them at their next meeting. Motion by Council Member Fehrenbacher, seconded by Council Member Paar, to table Ord. #XX, Second Series until additional information is available. All in favor. Motion carried unanimously. st 5. Approve Letter of Understanding w/Lino Lakes ~ 21 Avenue Improvements Administrator Larson stated that Metro Transit is considering constructing a park-n-ride facility near Central Bank. There are two (2) property owners that would provide the property for the site, they are willing to fund the necessary preliminary studies needed for st improvements associated with the extension of 21 Avenue North. Metro Transit has allocated funding for the site and is obligated to utilize it prior to the end of 2012 which Page 3 of 4