2011-12-14 CC Packet - Laserfiche WebLink

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tz - 11 - --- o•1•t•d:osos 12. EMPLOYEE TRAINING /TRAVEL 12.1 General Policy — Training and Education Employees may take advantage of training opportunities to help them improve the performance of their present work assignmaents and to prepare them for future assignments. Cost, staffing, benefit to the City, and other appropriate issues will be considered by the City Administrator in approving requests or assigning training. Time to attend required training will normally be paid time. Advance payments may be authorized for conference registration fees. Once paid, Employees will be held responsible for those fees if the Employee later chooses not to attend, unless unforeseen circumstances appear such as an illness, death in the family, emergency, etc. Other expenses eligible for reimbursement require receipt of appropriate documentation. Required documentation and receipts vary depending on the event. Meals, lodging and parking require itemized receipts. 12.2 Tuition Reimbursement /Educational Assistance The City of Centerville encourages its Employees to enroll in job related educational programs and may provide support through tuition reimbursement. This does not include reimbursement for textbooks or study materials. Under IRS regulations, the reimbursement of certain courses must be reported as taxable income to the Employee. Requirements: In order for a class to qualify for reimbursement, the following conditions must be met: • The class /course must be job related; • The class /course must be taken from an accredited institution of higher learning or vocational- technical school; • The class /course must be approved by the City Administrator prior to enrolling; • The Employee must receive a passing grade (C or better) in order to receive reimbursement; • The Employee must complete a Tuition Reimbursement form and provide a brief course outline; • After the class /course has been completed, the Employee must provide a photocopy of the grade fora and the original receipt for tuition; • The Employee must remain with the City for one year after completing the class /course, or reimburse the City for the total cost of any class taken in the previous one -year period. `- ----- - .- - --------------------------- -- oe • 12-M. 200 Page 26 of 51 Adopted .2011