2012-02-08 CC Packet - Laserfiche WebLink

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RCWD Rice Creek Watershed District 2012 s • Urban Stormwater Remediation Cost -Share Program • . Program Guidelines 1. APPLICATION The application form for RCWD's Urban Stormwater Remediation Cost -Share Program can be downloaded from the District's website at http : / /www.ricecreek.org /grants. A complete application, including a preliminary conceptual design, must be submitted for District review to ensure consistency of the project with RCWD water quality goals and objectives. All sections (1 through X111) on the application form are required. 2. TIMETABLE & PRIORITIZATION Applications must be received by March 14, 2012. If available funds will not accommodate cost - sharing for all acceptable applications, projects will be prioritized based on priority of the waterbody and effectiveness of the project in reducing pollutant loads. Unfunded applications may be resubmitted for consideration in a future funding year. The goal of the District will be to notify applicants of Board action by May 16, 2012. If available funds exceed the cost -share obligations of approved requests received by the application deadline, the District reserves the right to consider applications received after the deadline on a first -come, first -served basis. Submittal of an application for funding, regardless of availability, does not in any way guarantee acceptance into the program. 3. FUNDING AVAILABILITY For 2012, the District anticipates making approximately $185,000 available to fund the implementation of projects approved through this program. For approved projects, the District may fund up to 50% of eligible project costs, not to exceed $50,000 per project. The District reserves the right to offer cost -share funding to a selected project for less than the requested amount and /or offer cost -share funding for a specific portion(s) of a selected project. 4. COST -SHARE AGREEMENT & SCHEDULE Upon formal acceptance into the program by the RCWD Board, a written cost -share agreement will be provided to the cost - share recipient and must be executed and returned to the District no later than July 31, 2012. If an executed agreement is not received by the District before this date, encumbered funds will become unencumbered and available for reallocation. Projects must be completed within two years of the execution of the cost -share agreement by the recipient and the RCWD. 5. DESIGN & MAINTENANCE PLAN After acceptance into the program and before execution of the cost -share agreement, final design specifications and calculations and an operation and maintenance plan must be submitted for District review and approval. Project maintenance is the sole responsibility of the applicant. RCWD will not accept any maintenance responsibility. 6. BIDS & PERMITS Successful applicants must provide the District with information on bid tabulation, the applicant's notice to the contractor to proceed, and certification by the applicant that all necessary permits and approvals have been obtained. Acquisition of required permits and approvals will be the sole responsibility of the applicant. 7. PROJECT PAYMENT 50% of District cost -share funding can be disbursed upon RCWD approval of final project design and maintenance plans. Final payment will only be made upon project completion. Applicants must provide paid invoices and documentation that the project was completed according to the approved design standards, specifications and pollution reduction values. 8. CONFORMANCE TO GUIDELINES The District reserves the right to withdraw funding for any project not completed in accordance with these guidelines. 9. SUBMITTED INFORMATION Any submitted information, including applications, conceptual designs, cost estimates, bid tabulations, final designs and specifications, copies of permits and proof of expenditures becomes part of the public record. Page 1 of 1 56