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Teresa Bender <br /> From: Pat Branch <br /> Sent: Thursday, August 02, 2012 2:29 PM <br /> To: Dallas Larson <br /> Cc: Steve King; Teresa Bender <br /> Subject: Committee Vacanacy <br /> Dallas, <br /> Last night, at our regularly scheduled meeting, the Committee discussed the process <br /> for filling vacancies and requested that I send you the following note. <br /> First let's establish what we believe is the process. Please correct any facts <br /> that I may have wrong. <br /> 1) It is our understanding the City Council appoints committee members <br /> 2) The committee has no role in that process. That is we do not make a <br /> recommendation to the Council as to a preferred candidate. <br /> 3) The size of the committee is set at 7 people and that number is codified in <br /> the City's chartering documents <br /> 4) There are currently two candidates for the one open position on the Committee <br /> and that both candidates will be interviewed by the Council at their scheduled Aug 8th <br /> meeting. <br /> If, I have these fact correctly. The members of the Parks and Recreation Committee <br /> want to be involved in the vetting process. We would appreciate the opportunity to meet <br /> the candidates before the Council makes their appointment and then to make a <br /> recommendation to the Council. The committee believes that the candidates should attend <br /> at least one of our monthly meetings prior to selection. Current one of the candidates <br /> has attended a meeting. We do not know who the other candidate is. <br /> If possible the Committee would like to make a change to the governing document to <br /> read that "the Parks and Recreation Committee will consist of 7 to 9 members." Is that <br /> possible? We need active volunteers to manage some of our park activities. For example <br /> the Festival of the Lakes events from this past week end required the dedicated <br /> involvement of all committee members. If there are two good candidates we need and want <br /> them both - we do not want to turn any volunteers away just because the governing document <br /> states that the committee will consist of 7 members. <br /> For the Parks and Recreation Committee <br /> Pat Branch <br /> 1 <br />