2012-09-05 P & R Packet - Laserfiche WebLink

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City of Centerville Parks & Recreation Committee August 1, 2012 Ms. Cindy Feist, 7305 Deer Pass Drive, requested the use of Hidden Spring Park for her son's wedding. Staff has secured the required $100 deposit. Motion was made by Committee Member Grahek, seconded by Committee Member Amundsen to accept the request for the use of Hidden Spring Park on August 18, 2012 from 11:30am to 2:OOpm. All in favor. Motion carried unanimously. VI. UPDATES 1. Council Updates - Council Liaison King None. 2. Kiosk Inserts — K. Amundsen Tabled to September meeting. 3. Smart Phone Application — B. Peterson Committee Member Peterson gave a brief update that he has been searching for a Q.R. code and will continue working on this application. There was an explanation of how this application works on an iPhone. 4. 8K Walk/Run/In - Line/Kids Fun Run Chairperson Branch thanked all of the Committee Members who assisted with this activity on July 28, 2012 and gave a report of the event. He had several volunteers who assisted setting up and along the route. He suggested that in 2013 the event should end at Hidden Springs Park which is close to the starting point. There were 10 less skaters this year, but there were more than 10 additional runners, with the total of 121 participants, up 3 from 2011. The revenue for the day was $2,640 with expenses of $1,572 for a net income of $1,068 as of race day. There is still approximately $500 - $600 not yet received from a few sponsors; reminder calls were made by City Staff. Some additional expenses incurred in 2012 for this event were the registration of the domain name, the certification of the route (every 10 years) and the purchase of directional signs. Additional information: for 2013, Mr. Brad Griffith, a volunteer, has offered to do help with sponsors and Committee Member Haiden will emcee the awards ceremony. The Committee then reviewed several aspects of this event and some suggestions being made for 2013: • More delegation of tasks to volunteers with Chairperson coordinating; • Move the water station to the entrance of the circle at Wargo; • Should the skate be held in 2013 as there were only 29 participants? This event generated about $500 after expenses and involves a great deal of work; • Advertise and promote earlier; • Post signage at intersecting paths to prevent park walker & bicycle traffic from interfering with the race participants; • Better signage for restrooms & announce locations at start of the race; Page 3 of 5