2012-08-15 CC WS Minutes - Approved

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City Council 2012-08-15 6:30 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, and Ben Fehrenbacher. Also present were Mark Statz of Bonestroo & Assoc., City Attorney Kurt Glaser, Public Works Director Paul Palzer and Finance Director Mike Jeziorski. Absent at the beginning of the meeting D Love, who arrived at 8:00 p.m. The purpose of the work session was to cover a variety of agenda items: 1. Street Program for 2013. Peterson Trail, etc. Staff reviewed the list of possible street improvements for 2013. Consensus was to do a full bituminous surface removal and replacement on Peterson Trail from Main Street to Fox Run, Fox Run westerly from Peterson Trail to its terminus in the cul de sac, Houle Circle from Peterson Trail to its terminus in the cul de sac and Hayfield Road from Mill Road to Peterson Trail. Estimated assessments for these streets in the 2009 Improvement were about $4200 per lot. The current plan modifies the improvement and the estimate is now about $2500 per lot. Consensus was to move this work forward. Center Street. Staff requested that the Council consider putting Center Street on the improvement list, due to its severely deteriorated condition and the fact that it was deferred from the 2004 Improvement and again in 2009. It was proposed that watermain be installed in Center Street but paid for from the Water Fund and then reimbursed through connection fees when properties hook up to the service. Staff also suggested installing a gravity sewer line in place of the lift station that serves the street and to bid service line installation into homes to allow homeowners the option of hooking up to water with all of the costs specially assessed. The council discussed th installing a trail or sidewalk along Center Street between Dupre and 20 Avenue. Paul Palzer suggested that the street lights on Center Street may be owned by the City. If that turns out to be the case, he would like to replace them with street lights owned by the utility company. It was noted that bolts on hydrants and valves, which are often severely corroded due to certain soil conditions, would be replaced in advance of the improvement. Council also discussed whether mail boxes, which will be removed during construction, should be grouped at reinstallation as required by city code. Consensus was to replace any city owned street lights with utility owned lights, but that mailboxes would be put back in their present locations. Council member Fehrenbacher suggested that the council wait until 2014 or 2015 to reconstruct Center Street. Consensus was that Center Street would be included in the street program for 2013 and that sidewalks would be included initially. They could be removed if there are significant objections during the public input stage of the process.