2006-03-08 CC Packet - Laserfiche WebLink

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lI~\ ....: lim. r~JI1":tm\1 i: .... !. · JU\1UI'-W/ :!JL :j L/~n:~~; ,-' L~J- TO: Honorable Mayor & City Couneil Members FROM: Kim Stephan SUBJECT: KeUy Miller Cireus Fund Raising? Event DATE: Mareh 3, 2006 The foUowing reeolDDlendation was made by the Parks & Reereation Committee at the March 1, 2006 regularly seheduled eommittee meeting. Mr. Harry Rawls from the Kelly Miller Circus made an appearance to promote a fund raising event to the Parks & Recreation Committee. The European style circus has been in existence since 1938 and tours approximately 220 cities per year. The circus is a one ring format with no seating further than 50' from the ring. The big top seats 1,500 people per performance. The Parks & Recreation Committee would make a percentage of the tickets sold at 200..4 of the first 200 Advanced Sale Adult tickets, 40% of the Advanced Sale Adult tickets after the firSt 200 tickets sold, 25% of all Advanced Sale Children's tickets sold, 25% of all Special Children's tickets sold, and loo" of all Circus tickets sold by the Circus on Circus Day. Mr. Rawls stated a town of Centerville's size usually received a $2,500 to $3,500 profit, but has potential for a $5,000 profit. The Parks & Recreation Committee and the City of Centerville would be considered the Sponsor of the event The Sponsor is required to provide a suitable show grounds approximately 300' x 300', access to drinking water, on or near the grounds, for approximately 1,500 gallons, police and fire protection as required by City ordinance (the Circus does not require police or fire protection specifically), and permits or licenses as required by law (local, county or state), if necessary. The Circus will clean the grounds completely, but the Sponsor is required to provide garbage containers and is responsible for removing containers. A Contracting Fee of $290 is to be paid at the signing of the contract. The only date available in this area is Wednesday, May 31, 2006. The performances would be at 4:30 and 7:30 p.m. The Circus provides the following: $1,000,000 public liability insurance indemnifying Sponsor, landowner and all operations of the Circus, Advance Telemarketing Personnel to sell special Children's tickets for Sponsor, two (2) 1 & ~ hour performances, all electrical current, tents, seats and equipment, 1,000 Adult and 1,000 Children's Advance tickets, tickets sold on Circus Day and 150 posters to be installed by Sponsor. Sponsor tickets sold in advance are priced as: Adult - $9 and Child - $5. General Admission prices sold the day of the show are: Adult - $12 and Child - $6. There will be 80 box seats available the day of the performance for slightly higher rates. The telemarketers would contact local businesses to determine if they would be willing to have tickets available for sale at their businesses. The Circus would mail the information to the businesses, but the Parks & Recreation Committee would be responsible for picking up the tickets and monies on the day of the lof2 ~/