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01/01/2013 <br /> overnight stay and a receipt must be provided. Reimbursement for meal <br /> expenses not in connection with an overnight stay are taxable and will be <br /> reported on the Employee's W -2 form. Meal costs which are not itemized <br /> and are part of a conference or meeting registration fee are not included in <br /> this requirement and will not be considered taxable. <br /> Maximum reimbursement shall be as follows: <br /> Breakfast $ 9.00. <br /> Lunch $ 11.00 <br /> Dinner $ 18.00 <br /> No reimbursement will be made for alcoholic beverages. <br /> A full reimbursement, over the maximum defined, may be authorized if a <br /> lower cost meal is not available when attending banquets, training sessions, or <br /> meetings of professional organizations. The employee will be asked to sign a <br /> statement that no lesser cost meal was available. No reimbursement will be <br /> provided unless the employee provides a detailed receipt from the food <br /> establishment proving compliance with this policy. <br /> D) Tuition, Dues and Fees: When prior approval has been granted by the <br /> City Council, registration and /or conference fees are eligible for <br /> reimbursement or pre - payment. <br /> E) Parking and Alternative Travel: The City will reimburse the Employee for <br /> necessary parking fees incurred for required travel. The City will also <br /> reimburse for the Employee for the reasonable cost incurred when approved <br /> travel is made by other means of transportation, but will be reimbursed only <br /> the amount that would have been reimbursed had the Employee traveled <br /> using the least costly method, unless otherwise approved. <br /> F) Overnight Travel Away From Home: Travel away from home is work <br /> time when it cuts across the Employee's work day. The time to be <br /> considered is not only hours worked on regular working days during normal <br /> working hours, but also during the corresponding hours on non - working <br /> days. <br /> Example: If an Employee regularly works from 8:00 <br /> a.m. to 4:30 p.m., Monday through Friday, the travel <br /> time during these hours is work time on Saturday and <br /> Sunday as well as on the other days. Thus, if travel is <br /> overnight and done outside of working hours, the <br /> travel time is not compensable. <br /> 12.4 Applicability <br /> Page 28 of 51 <br /> Adopted 01/23/2013 <br /> 48 <br />