2012-12-12 P & R Minutes - Approved

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City of Centerville Parks & Recreation Committee December 12, 2012 (Monday-Friday, 4:00 p.m. – dark). (This request was submitted in writing, but without an application.) There was concern that the scoreboard and lights had not been moved as previously agreed upon. Concessions may not be provided for 2013 due to the fact that the City expended funds for concessions and then games were moved from the Centerville ballfields in the middle of the season. Should a guarantee be required in order to provide concessions in the future? Discussed asking for a deposit with their application, tabling this issue until the next meeting and invite a representative to attend this meeting. Also discussed having staff provide all past documentation, including applications and communications regarding prior agreements to the Committee Members prior to the January meeting. Motion was made by Vice-Chairperson Grahek, seconded by Committee Member Amundsen to table this item to the January meeting and invite a representative of the Little League to this meeting for confirmation of expectations of both parties. All in favor. Motion carried unanimously. Schwan Super Rink Contract 2. A copy of the 2006 contract was provided to the Committee Members which includes one fall session for free skating and 48 single-use passes for open skating on an annual basis through January 1, 2046. Council approved further discussions by the Committee for possible school usage. Motion was made by Committee Member Haiden, seconded by Committee Member Peterson to request that either Dallas or Staff research the legalities with Schwans to donate the annual hour of time to either a youth, community or school group. All in favor. Motion carried unanimously. Thank You Girl Scouts 3. A letter was received from Girl Scout Troop 55680 who engaged in cleanup efforts at Hidden Spring Park preventing leaves from entering the lake in an attempt to minimize algae growth in October. The activity was part of a larger Girl Scout event in the Centennial area – the Centennial Day of Service. The letter explained the event and purpose behind it; it also included a thank you from the girls from the troop for the support of the City of Centerville. It was suggested that a letter of thanks be sent to the Troop. Irrigation – Hidden Spring Park and Cornerstone Park 4. No discussion was held. City Code, Chapter 94: Sporting, Athletic & Music Events 5. The Committee desired to add the following language to the Code, “Racing Events”; however, Administration felt that it was unnecessary. Committee discussed possible Page 2 of 6