2013-03-13 CC Packet - Laserfiche WebLink

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City of Centerville Council Meeting Minutes February 27, 2013 to the bids. Engineer Statz also stated that the lowest bidder, Northdale Construction, was within two (2) percent of the engineering estimate. Lengthy discussion was had regarding on- project and off - project water connection costs, estimates given to residents during the input meeting, permit and inspection fees, pass through fees, 90 day timeframe for acceptance of the bids, and the process for assessing municipal water service availability, service line connection and the street reconstruction project. Administrator Larson stated that by Council considering the resolution before them this evening, it would allow for scheduling of the public hearing and legal notices being forwarded to affected residents allowing their input; however, the City would not accept the bid for the project until sometime after the hearing on March 27, 2013. 2. Res. #13 -011 — Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvement Project Motion by Council Member Fehrebacher, seconded by Council Member Paar, to adopt Res. #13 -011 — Declaring Cost to be Assessed, Ordering Preparation of Proposed Assessment & Calling for a Public Hearing on the 2013 Street Improvement Project as presented. Clarification was made regarding the resolution and its meaning, each individual home for the water service line connection would be unique due to internal piping and lot dimension; however, contractor charges would be a pass through of the bid amount(s) for on- project and off - project residents. Council had concerns that residents had been previously told an estimated price that was lower. Administrator Larson stated that residents would have plenty of time to determine whether or not they desired to connect and would also receive a clear letter stating that the estimate was for 65' of line boring and their individual home could be more or less. All in favor. Motion passed unanimously. IX. ANNOUNCEMENTS/UPDATES City Administrator Larson a. Open Book vs. Board of Appeal & Equalization Administrator Larson reported that State Law requires that at least one member of the local board of Review be certified through the state and in years past the City has had two members; however, those certifications expired and no training is available to meet the normal board of review dates. State law states that when this occurs, the County steps in and provides an "Open Book" process and residents will appeal directly to the County Assessor if they feel there are valuation adjustments that need to be made. Residents may also appeal to the County Board of Review without appearing during the "Open Book" process. Administrator Larson stated that several other cities have not exercised their ability to hold their own Board of Appeal & Equalization for similar reasons. Administrator Larson stated that the Council needs to Page 3 of 6 3