2013-06-12 WS Meeting Minutes - Approved

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City Council 2012-06-12 7:55 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, D Love, and Ben Fehrenbacher. Also present were Mark Statz of Stantec., Public Works Director Paul Palzer and Finance Director Mike Jeziorski. The purpose of the work session was to cover four agenda items: 2014 Budget and 2014 Street Program, Centerville Road Improvements and collaboration regarding utilities. Budget 2014 . Finance Director, Mike Jeziorski reviewed a draft budget for 2014. There were minor changes from the last presentation. The budget now includes local government aid of approximately $54,000, and the levy is subject to levy limits. The budget includes $169,000 for the street overlay program, while keeping the levy flat for bonds and general purposes. 2014 Street Project The Council reviewed the street maintenance program presented by staff. The list shows a maintenance project for 2014, of about $487,800, along with a reconstruction project for Robin Lane at around $900,000. The watermain portion of the project is estimated at about $290,000 and would be substantially paid for by a CDBG grant from Anoka County. The grant requires that the project be completed in 2014. The program shows a deficit in future years, unless the levy is raised above the current level. If the levy limit is still in place for 2015, the funds available will likely be inadequate to maintain the program. Council discussed whether imposing a small special assessment would be prudent. A special assessment of $500 per lot would erase the deficit without increases in the levy. Some Council members expressed concern that the city had communicated that the program would not require special assessments. A majority felt that special assessments are needed, in light of levy limits and debt obligations. Centerville Road (CSAH 21) It was reported that Anoka County still hopes to reconstruct Centerville Road in 2014 and that they have asked the city to take the lead on some of the design requirements for the project. Consensus was that the city would provide design sheets for the city utility construction required and designing the large storm sewer system for the downtown area. Other design items would be best provided by Anoka County engineers. Engineer Mark Stats will report the City’s position to Anoka County. Utility Collaboration Staff reviewed a scope of work proposed for Met Council to Analyze the benefits of a joint utility operation of the water system of Centerville, Lino Lakes, Hugo, Columbus, Circle Pines and Lexington. It is hoped that Met Council will fund the entire cost of the study. When the study is complete, it is anticipated that it will be presented to the Council of each city. The meeting was adjourned at approximately 9:45 p.m. Dallas Larson, Administrator