2013-08-14 Agenda - Laserfiche WebLink

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PART 1. GENERAL. CONDITIONS SCOPE OF AGREEMENT The Agreement between the parties shalt consist of the signature page, the general conditions; the federal, state and local program requirements; the evaluation and record keeping requirements, each and every project exhibit incorporated into the Agreement; all matters and laws incorporated by reference herein; and any written amendments made according to the general conditions, This Agreement supersedes any and all former agreements applicable to projects attached as exhibits to this Agreement. SCOPE OF SERVICES The Agency shall perform and carry out in a satisfactory and proper manner the services set forth in the Exhibit(s) attached hereto. In the case of multiple projects, each project shall correspond to a separate exhibit. This Agreement may be amended from time to time, in accordance with the general conditions, for the purpose of adding new projects, amending the scope of work, or for any other lawful purpose. 3. COMMENCEMENT AND TERMINATION OF PROJECTS Upon release of project -related funds by HUD pursuant to federal regulations, the County shall furnish the Agency with written notice to proceed. No work on the project shall occur prior to the notice to proceed without written approval from the County. Termination dates for individual projects shall be specified in the appropriate exhibits and be in compliance with County Board Resolution #85-23, attached as Exhibit C. Costs incurred after the termination date will not be reimbursed. The termination date may be changed through amendment of this Agreement. ADMINISTRATION A. The Agency shall appoint a liaison person who shall be responsible for overall administration of block grant funded proiect(s) and coordination with the County Housing and Community Development Pro ram. The A encshall also designate one or more representatives who shall be authorized to sign the Disbursement Request Form. The names of the liaison persons and representatives shall be specified in the Exhibit A. B. For all agencies that are presently parties to Joint Cooperation Agreements with the County covering planning, distribution of funds, and program execution under the Act, the Agency remains subject to the provisions of such agreement. 5. COMPENSATION AND METHOD OF PAYMENT A. The County shall reimburse the Agency for the services specified in the Exhibits in an amount specified on Exhibit A. Reimbursement shall be based on a Community Development Disbursement Request Form submitted with supporting documents and signed by the Agency's authorized representative. B, The Agency must submit a properly executed Disbursement Request Form to the county. The County will make payment to the Agency not more than thirty (30) working days after said invoice is received and approved by Anoka County, The County will issue a statement of correction voucher in the event that the voucher request is erroneous. Payment does not constitute absolute approval. C. As the County must pass HUD's annual timelessness test forspending funds each May 1St, the County requires Agency reimbursement requests be submitted as specified in Exhibit A and below: • Public Service Activities: The Agency must spend at least 50% of its allocated funds by December 31St of this Agreements program year. All funding requests and HUD -required beneficiary data are to be submitted on a quarterly basis during the program year with Quarter 1 due September 30, Quarter 2 due December 31, Quarter 3 due March 31, and Quarter 4 due June 15. Any allocated funds not spent by the end of this Agreement's term will be recaptured by the County. -3- 45