2013-08-14 Agenda - Laserfiche WebLink

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City Council 2013-07-24 7:05 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, and Ben Fehrenbacher. Absent was Council member D Love. Staffing issues. Administrator Larson reported that approximately ten applications were received for Finance Director. Before moving further, he asked for feedback on whether the position should be filled or whether the City would be better served by outsourcing major elements of the job to a consultant. An initial proposal was received from Joe Rigdon at Kern, DeWenter, Viere, LTD, CPA's. The cost for 30 hours per month would be about $4000 per month or $48,000 per year. Total costs for a full-time Finance Director exceed $100,000 per year. Consensus was to not fill the full-time position at this time, but use consultant services for the time being. Larson reported that there is now some difficulty in scheduling time off with the smaller staff currently in place. One option might be to hire a part time reception staff person for a day or two per week to cover the front counter. The fourth person in the schedule makes a lot of difference in covering the vacations and other leave time. Another option considered would be to reduce the office schedule to four days per week. Scheduling would likely be easier with four days open per week, but the office would open ten hours per day. No consensus on this issue. Budget. Administrator briefly reviewed the budget, noting a few points for discussion. The Fire and Police estimated planned amounts are at or below what is expected in the budget for each. Centennial Fire District is proposing a budget with virtually the same cost as 2013, the preliminary budget anticipated up to 3% increase. The Centennial Lakes Police budget hasn't been decided by the Governing Board, but the worst case option is less than the 3% estimate put in the preliminary city budget. Larson noted that the city phone system which is 13 years old, while not specifically budgeted in 2014 for replacement, may need to be a planned expense. The monthly phone service cost would be lower by contracting service with Roseville I -Net, but an initial expenditure of approximately $4000 would be needed for equipment. This would cover both City Hall and Public Works. This expense could be accommodated in the planned budget. Budget status. It was noted that the Council may want one more work session in August to finalize plans for the street maintenance and improvement program, before the preliminary budget must be adopted on Sept. 11 Budgeted Bond Levy-Backage Road/Commerce Drive. Administrator Larson reviewed the Backage Road/Commerce Drive project and the cash-flow associated with the bonds for the project. The project originally anticipated the sale of the city land along