2013-08-28 CC Packet - Laserfiche WebLink

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City Council 2013 -08 -14 9:05 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, and D Love. Absent was Council member Ben Fehrenbacher. Budget. Administrator briefly reviewed the budget, noting that Fire and Police budgets as approved by Council tonight, require a slightly lower contribution from the city than estimated previously. The overall budget now has a surplus of revenue over expenditures of about $9,500 and the city is levying the maximum permitted by law for the general fund. The bond levy is the same as last year, but this is outside the levy limit, so this use could be raised if needed. It is possible that the bond levy will need to be raised to provide some funds for the Commerce Drive bond fund. Administrator Larson will provide a written copy of the budget for the next meeting along with some recommendations on the levy for bonds. The preliminary levy must be set at the first meeting in September and cannot be raised after that point. Street Paving and Overlay Program. Council reviewed the list of streets on the schedule for mill and overlay in 2014. The total estimated cost is about $450,000. If the Council would specially assess $500 per lot, approximately $85,000 would be raised, giving the program added revenue and greater likelihood that all of the streets could be included when needed. Council discussed the issue of special assessments, noting that they had conveyed to homeowners that the program would not have special assessments. The majority present felt that special assessments should not be used in conjunction with the mill and overlay program and that either the levy would need to increase to provide adequate funding, or streets would need to be delayed as necessary to balance the available funds. Council discussed the CDBG grant and how watermain might be constructed in Royal Meadows. Engineer Statz felt that the watermain would be difficult to construct in the front without taking up at least half of the street and curb on one side. Installing in the rear yard may be possible, but additional easements would be needed from all of the property owners and this scenario would make maintenance more difficult. He felt tha there is not room to construct the watermain in the boulevard. Concensus was that the watermain should be constructed in the street. A feasibility study would be the next step to ascertain the best means of constructing the improvement. It was noted that improvements to Centerville Road and to 21" Avenue would also be needed in 2014. The exact city share of Centerville Road is not known yet, but a new cost estimate should be received soon. 21" Avenue would be 100% assessed, but the city would need to finance the improvement. The meeting was adjourned at 10:00 p.m. Dallas Larson, Administrator 9