2013-12-11 CC Packet - Laserfiche WebLink

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City Council 2013- 11/13/2013 10:15 p.m. Minutes of Work Session Present were Mayor Tom Wilharber, Council members Jeff Paar, Steve King, Ben Fehrenbacher and D Love. Also Present were Public Works Director, Paul Palzer and Engineer Mark Statz. Street Paving and Overlay Program. Council considered the list of streets on the schedule for mill and overlay in 2014. The majority did not favor special assessing any of the cost. It was suggested that the project be designed and bids received before making the final decision on special assessments. If the costs come in higher than anticipated, it may be necessary to consider special assessments. Consensus was that the engineer should submit a proposal for engineering services and a resolution prepared to authorize design and bidding. Staffing. Administrator Larson advised council that he tentatively plans to retire on September 1, 2014, barring any unforeseen events. He indicated that he would consider a phased retirement plan if Council was interested in that. Council considered whether they should hire a full -time finance director with the expectation that person would be groomed to take over in a year or so. It seems unlikely that the city could operate with a part-time administrator and at the same time a part-time finance director. Due to the late hour, the matter was tabled for discussion at a future meeting. Centennial Fire District Joint Powers Agreement. Council Member Paar reported that the Steering Committee agreed to bring back to the council the possible amendment of the JPA requested by Lino Lakes to grant voting power that is proportionate to its cost share. Members expressed concern that if a single city has a majority vote, Centerville would only be buying service, if it agreed to such a proposal. Other more limited changes to the voting were discussed. It was noted that in the past ten years there were only a few of votes where decisions were not unanimous, and there was only one vote where both representatives of a city were on the losing end of a vote. Information was presented on the voting structure of other joint fire departments and it was noteworthy that not a single agreement gave the majority vote to one city. Consensus was that the JPA had functioned well for several decades and it should not be changed, however the council was open to continuing to discuss the matter. The meeting was adjourned at 11:20 p.m. Dallas Larson, Administrator 8