2014-05-28 Handouts @ Meeting - Laserfiche WebLink

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"4 tervi fe 1880 Wain Street,Centervi(fe. IWY1 '55038 'E5 ft7ffish ed 1851 651 429 3231 or TxX 6S1 429 8629 May 28, 2014 Memo to Council: Due to personal commitments, I am unable to attend the council meeting. I do apologize for missing the meeting. I am submitting this memo to offer some comments on agenda items that might need background. New Business. L Contract for Storm Sewer Construction. Paul solicited quotes on constructing a short section of storm sewer on Old Mill Road from 73' north about 600 feet. This corrects a drainage problem at the intersection of Old Mill Road and 73'that has caused premature failure of the pavement in that location. Quotes ranged from 550,550 to $62,111.83. Staff recommends awarding a contract to C&L Excavating in the amount of $50,550, and costs would be paid from the Stormwater Fund. 2. Church of St. Genevieve request for special event permits. This is an annual event that has had no issues in the past. Staff recommends approval. 3. Purchase of trucks. Paul has asked for approval to replace two trucks through the State Cooperative Purchasing Program (State Bid). The City is able to purchase vehicles through the State Bid at significant discount over normal dealer pricing. You may recall that in 2012, the Council approved a capital equipment plan that would provide funding for this kind of purchase as the equipment needs to be replaced. Paul would like to replace the 2005 GMC one-ton dump truck and one of the 2008 Ford F-250's. The 2005 GMC at about 54,000 miles is the workhorse of the fleet and is nearly ten years old. The vehicle is older than the miles would indicate, as plowing snow puts a lot of stress on it. Repairs are becoming more frequent and the vehicle was out of service for repairs during the snow plowing season. I believe that Paul is suggesting that the 2008 Ford be replaced because it has a higher value and will reduce the amount of net outlay to provide a new vehicle. The replacement will be equipped to handle primary snow plowing duty. Paul is also asking approval to purchase a used pickup truck to add to his available vehicles. The city has moved in the past five years to more reliance on seasonal summer workers. The truck would provide transportation to and from the job site for workers and their tools. The cost is relatively low and can be accommodated in the equipment fund. 1