2006-04-12 CC - Laserfiche WebLink

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. . TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Parks & Recreation Committee Recommendation Play Structure at Laurie LaMotte Memorial Park DATE: April 6, 2006 Laurie LaMotte Memorial Park Plav Structure The committee has researched play structure equipment over the last months, requesting and receiving three (3) bids from EF Andersen - $44,479, GameTime - MinnesotalWisconsin Playground - $42,800, and Play World Systems - $40,450. The merits of each were discussed. The cost estimates were similar, but the equipment varied some. All included a drain system, wood fiber as fault material and recycled timbers used for borders. The recycled shredded material the committee has been interested in using is quite expensive through these companies, so it was not included in the estimates. The committee felt that GameTime had much more to offer in the way of equipment, with only expending a few thousand dollars more than the lowest bid. Installation is also included in the GameTime bid. Committee Member Seeley requested the committee look at the shredded recycled material for the fault zone one more time as she feels adamantly it is both more environmentally and economically feasible over time. Committee Member Seeley's estimate for an area somewhat smaller than the area proposed by GameTime was $10,600. The amount for wood fiber included in the estimate of $42,800 from GameTime was $5,880. Wood chips need to be replaced every few years, the representative Committee Member Seeley worked with stated the shredded recycled material travels less than wood chips and on average 5% is replaced every 5 years, at current rates that would be $480. The committee has $45,000 budgeted and has received $13,050 in donations for this project. Committee Member Seeley will go back to the representative with the shredded recycled materials with the plan from GameTime to get an exact price quote. The committee would like to go ahead with ordering the play structure equipment to be installed as soon as possible this spring, leaving the fault protection material to be determined at the next scheduled committee meeting. Motion was made by Chairperson Peterson, seconded by Committee Member Amundsen to recommend City Council accept the bid from GameTime in the amount of $42,800 for play structure equipment, drainage, recycled border and installation, excluding the amount of $5,880 at this time for fault protection material, with funds to be expended from Park Dedication Fees. All in favor. Motion passed unanimously. /f