2003-03-26 CC Packet - Laserfiche WebLink

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STAFF REPORT () DATE: March 12, 2003 ~ cP ~ ~,o TO: FROM: Honorable Mayor and City Council Kim Moore-Sykes, City Administrator Jalvlh RE: Electronic Card Access for City Hall ......................................................................... The suggestion of installing electronic card access for City Hall came up as the result of an ongoing Staff discussion has been having regarding the difficulty of collecting keys from people who have used City Hall for meetings and former employees. The locks on City Hall have also had to be changed because a former employee may have copied a key. Two past councilmembers still have keys but I have notified them about retmning their keys. Missing keys to City Hall is also a concern for the security of Staff members. Recently, staff came to work and discovered that the building had been used the evening before but there was no meeting scheduled. Two vehicles were observed in the parking lot and the lights were on in the offices of City Hall. While Staff collects a security deposit for keys that are given out and returns it when keys are retuIned, it is very simple to make a copy. This scenario certainly has serious implications for the security of City Hall, especially since the well roOm and chemical room are'b.oused at this site. Because of these above-stated issues, I asked the Staff to get information and a cost estimate for a card key system. Attached is the information that we were able to obtain. . Some of the features of this system include the ability to control access so that if someone has a card key and does not return. it, Staff can simply delete the card number thereby rendering the card key inactive. Another benefit of this system is that we are able to determine who is in the building and when. This information is also useful in verifying time sheets or simply using th~ print-outs as time sheets. This information is being provided to you as FYI. .