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City of Centerville Council Meeting Minutes December 9,2015 IV. APPOINTMENTS/PRESENTATION As individuals presenting CenturyLink Franchise Agreement were delayed, the Council held the Public Hearing on Proposed Improvements—2016 Mill & Overlay Project at this time. 2. Public Hearing on Proposed Improvements—2016 Mill& Overlay Project Engineer Statz stated that the City published and mailed required notice for the public hearing and that it is the first of two (2) meetings that are required to take place; one (1) regarding the improvement itself and one (1) for the related assessments (MN State Statute 429). Engineer Statz stated that the scope of the project is a 1" mill and overlay within the Royal Meadows Development (Cardinal Drive, North, South and West Robin Lanes), Cottonwood Court, Deer Court, Hunters Trail, Meadow Circle, Meadow Court and a 2"mill and overlay on Mill Road. Engineer Statz stated that for the previous two (2) years the City has been utilizing the thin mill and overlay method rather than the seal coating method for street maintenance which has proven to be more cost effective and extends the roadway by preventing premature deterioration. Engineer Statz stated that if Council orders the proposed improvement benefiting/abutting property owners will receive a nominal assessment similar to years past ($500-$550); however, this meeting is not where Council will be accepting input regarding assessments. Council Member King questioned the proper time for public comment on the assessments and Engineer Statz stated that property owners would be receiving notice of that hearing dependent upon Council's direction this evening. Council Member Fehrenbacher stated that a thin mill and overlay project would delay a full reconstruction of a roadway by five (5) or more years and be similar to changing the oil in your automobile and much less expensive than a full reconstruction. Council Member Love questioned whether additional items would be addressed similar to previous mill and overlays. Engineer Statz stated that the City is being proactive on adjusting manholes and curb replacements in areas of pooling or breakage. Council Member Fehrenbacher also stated that with a mill and overlay project, Rice Creek Watershed District does not require rain gardens or other methods for water runoff that they would for a full reconstruction. Council Member Paar questioned Engineer Statz regarding bids and anticipated costs. Engineer Statz stated that he felt that the City received fair and competitive bids within the City budget. Mr. David Peyla, 7235 Mill Road stated that he felt that the previous two (2) mill and overlay projects have not extended the life of the roadway, construction equipment has caused premature damage to the existing roadway and questioned whether funds were in escrow to pay for the premature damage rather than placing the expense on property owners. Mr. Peyla questioned the basis for the decision on repairing the roadway. Engineer Statz stated that a 2" overlay would be utilized on the roadway as it has been some time since improvements have been made to it and it fits into the pavement maintenance schedule and compared to streets of similar age. Engineer Statz stated that any escrows from previous projects have been returned due to the completion of the development(s). Mr. Peyla also questioned drainage, curb and gutter concerns. Engineer Statz stated that the roadway is somewhat of a collector street, is considered to be more rural in Page 2 of 10 13