2017-03-08 CC Packet - Laserfiche WebLink

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City of Centerville Council Meeting Minutes February 22, 2017 2. Centennial Lakes Police Claims through February 14, 2017 (Check #11298-11326) 3. Centennial Fire District Claims through February 8, 2017 (Check #7760-7772) w/Payroll Check #7761-7764 & Voided Check #7765 4. Approve Advertising for Summer Seasonal P.W. Employees 5. Proclamation — A Day of Action to End Domestic Violence, March 7, 2017 Mayor Paar provided an opportunity for Council Members to add additional items or remove items for further discussion. Motion by Council Member King, seconded by Council Member Montain to approve the Consent Agenda as Presented. All in favor. Motion carried. IX. OLD BUSINESS 1. None. X. NEW BUSINESS 1. Res. #17-006 — Adopting Special Assessment Roll — 2017 Mill & Overlay Project Engineer Statz stated that if Council desired to move forward it would be appropriate to adopt the presented assessment roll and consider New Business, Item #2. Discussion ensued regarding warrantee work and a two (2) year contract guarantee, City liability, manhole/gate valve depth inspections, and good workmanship, etc. Motion by Council Member Koski, seconded by Council Member King to Adopt Res. #17-006 — Adoptine Special Assessment Roll — 2017 Mill & Overlay Project. All in favor. Motion carried. 2. Res. #17-007 — Accepting Bids & Awarding Contract — 2017 Mill & Overlay Project Engineer Statz stated that by adopting this resolution, the Council would be formally awarding the contract to the lowest bidder, Valley Paving - $194,463. He stated that he felt with the seven (7) bids received from qualified contractors they were within guidelines and slightly under the Engineer's estimates. Administrator Ericson stated that Council and Staff have been proactive in obtaining bids early in the year gaining benefit in securing a contractor prior to the construction year which is good fiscal management. Discussion ensued regarding Line Item #18 of the bids and the cost differential between bidders. Enginner Statz stated that the cost of a street sweeper was built in within the bid from Valley Paving, Inc. and that this is not particularly a good bidding procedure. However, he felt that the contractor would provide adequate services to the City with the contract. Motion by Council Member Montain, seconded by Council Member Koski to Adopt Res. #17- 007 — Accepting Bids & Awarding Contract — 2017 Mill & Overlay Project to Valley Paving - $194,663. All in favor. Motion carried. Page 4 of 7