2017-03-22 CC & WS Packet - Laserfiche WebLink

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City of Centerville Council Meeting Minutes March 8, 2017 City Attorney Glaser stated that the fee for the services have been waived except for the BCA which is $325/year and he splits the fee three (3) ways due to the fact that he provides prosecution services for three (3) cities. Motion by Council Member Love, seconded by Council Member Montain to Adopt Res. #17-008 — Approving State of Minnesota Joint Powers Agreements with the City of Centerville on Behalf of its City Attorney and Police Department as Presented Along With the State of MN Joint Powers Agreement Authorized Agency and Court Data Services Subscriber Agreement as Part of Res. #17-008 as Presented. All in favor. Motion carried. 4. Discussion on Finance Director Position — Proposal from ABDO, Eick & Meyers Administrator Ericson stated that approximately four (4) years ago the City restructured its staffing requirements and shortly thereafter, the current full-time Finance Director accepted another position. Staff determined that a part-time position was needed rather than a full-time position. Former Finance Director Paulseth was interested in filling the position and has been completing those duties. Ms. Paulseth has since changed positions, completed her Master's Degree and felt that she could no longer provide the services to the City. Administrator Ericson stated that he requested a quote from the City's auditing firm, ABDO, Eick & Meyers which is contained in Council's packet. He reported that upon receipt of the proposal, Ms. Paulseth reexamined her previous decision to leave the City and proposed a different offer to the City that she felt was equitable to both. Ms. Paulseth offered to remain with the City, and requested a $20/hour rate increase. Administrator Ericson stated that her pay would increase about $3,000/year compared to ABDO, Eick & Meyers proposal of a total of $22,000/year. Discussion ensued regarding Ms. Paulseth's offering versus ABDO, Eick & Meyers and whether it was apples to apples as to proposed services, being familiar with Ms. Paulseth's work, Ms. Paulseth's work ethic, continued support for the community that she lives in and the effects on the City's budget. Administrator Ericson stated that it is very difficult to find qualified Finance Directors as the City of Lexington had to make the position full-time in order to attract candidates. Council desired for Administrator Ericson to consider alternative avenues for these services if needed in the future. Motion by Council Member Love, seconded by Council Member King to Increase the Contractual Rate of Pay for the Finance Director Position from $55/hour to $75/hour ($20/hour Increase) Effective Immediately. All in favor. Motion carried. 5. 2017 Route & Seal Bids — ($5,200-$16,490) Administrator Ericson stated that Lead Project Coordinator, Mr. Greg Burmeister solicited bids for the annual Route and Seal Bids (aka crack filling). He received three Page 7of10 7