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City of Centerville <br />Council Meeting Minutes <br />February 22, 2017 <br />Engineer Statz stated that yes the proposed project fronts her home and met the benefit test. He stated <br />that the costs to be assessed to benefiting homeowners was slightly less than 25% of the project <br />excluding the trail work. <br />Mr. Jim Kaufer, 6857 Beaver Pond Way, stated that the depth of manholes/ gate valves is incorrect <br />and may cause problems for vehicle traffic. He questioned whether the contractor should be held to a <br />standard for the project. Engineer Statz stated that with soils in Centerville it is difficult to judge <br />heaving and at times heaving may be experienced up to 4". He also stated that if these manholes/gate <br />valves are higher they will be hit with the snowplow damaging that equipment and the roadway. Mr. <br />Kaufer stated that he was referring to two (2) there were located on Beaver Pond Way from <br />Centerville Road. Staff stated that they would inspect these areas to determine whether repair was <br />needed. Lengthy discussion ensued regarding project oversite by City Staff, having them on site <br />inspecting depths ensuring that they are V2" lower than pavement and contractor liability for two (2) <br />years. <br />Mr. Josh Kubitscheck, 6871 Beaver Pond Way, questioned how the cots to benefiting property <br />owners were determined. Engineer Statz stated that the costs would be 20-25% of the total project <br />excluding trails. He stated that the Mill & Overlay projects began four (4) years ago with a small <br />amount to benefiting property owners. Engineer Statz also stated that the costs have risen yearly and <br />when the Street Improvements Projects began the cost was $500/benefiting property owner and now <br />it is proposed to be $550. Mayor Paar stated that many residents disliked previous sealcoatings due <br />to the pea size rocks and with this type of improvement adding years to the roadway base and visual <br />appearance is well worth the minimal fee. He stated that Council's goal is to complete all roadways <br />in town, budget funds annually for routine maintenance and residents will not be charged for similar <br />projects in the future. Council Member King desired to inform residents that a mill and overlay was <br />less expensive than a total reconstruct in cots alone and did not require mandated raingardens which <br />increased costs. <br />Ms. Diane LeTendre, 1397 Mound Trail, questioned when the work would be completed. She <br />reminded Council of Garage Sale Days and residents along her street that are mandated to connect to <br />municipal services by the end of 2017. Engineer Statz stated that late in this meeting Council would <br />be considering awarding the project and a meeting with the contractor would be scheduled to discuss <br />a completion date. Engineer Statz stated that from start to finish would be determined by the amount <br />of curb and gutter work needed, however, this should not take as long as it has on past projects. He <br />stated that generally one day will be milling and several days in between then the overlay, weather <br />depending. <br />Mayor Paar stated that Garage Sale Days and municipal connections should be taken into <br />consideration with this project and that he would like to have a work session to discuss the water <br />connection deadlines. <br />City Attorney Glaser stated that if any property owner objected to this evening's assessments they <br />had an opportunity to appeal by preserving their rights in writing and file it with the City this evening <br />or within 10 days of the meeting and 30 days with the County. He also stated that in some incidents <br />individuals can qualify for deferment (active military, 65 years of age, disabled, etc.). He did state <br />that interest during this deferment continues and if individuals are interested to contact City Hall for <br />more information. <br />Page 2 of 7 <br />