2017-04-26 CC Packet - Laserfiche WebLink

Home Browse Search

City of Centerville Council Meeting Minutes April 12, 2017 Engineer Statz stated that an overlay was considered with the potential to add a change order to the 2017 Mill & Overlay; however, the cost exceeds 25% of the original project which does not meet the requirements of such change order procedures. He reported that Staff recommends a 2" overlay rather than previously discussed 1" overlay last year due to the degradation of the existing roadway which would cost approximately $115,000. He stated that there was an option 2, pursuing a separate bid process for the reconstruction but the process may be take until June/July before a contact could be awarded but this would allow the potential for the same contractor to provide financial incentive to the City as his equipment is already here. Engineer Statz stated that another option would be to wait until early next year to bid the project reaping the benefit of early bidding and that no other projects are scheduled for the year allowing for budgeting and financial impacts. He stated that Staff visually inspected the areas of concerns including drainage, lack of roadway crown, storm sewer extension and driveways which all make the project more complicated and expensive. Engineer Statz stated that Staff does not feel it to be prudent at this time to reconstruct the roadway without placing municipal services. Administrator Ericson stated that with securing an Hamline University Graduate, Staff would take a fresh look at obtaining grant funding from sources such as the Metropolitan Council. He informed Council that a preliminary meeting has taken place with positive support received from Metropolitan Council. Lengthy discussion ensued regarding mill and overlay with a life expectance being five (5) years at the cost of approximately $115,000 versus total reconstruction of approximately $750,000 with municipal services and assessments. Consensus that the roadways were deteriorating rapidly, costs continue to rise and that the item should be discussed at another meeting. 3. MPA Hamlin University Student Projects Discussion Administrator Ericson stated Dr. Craig Waldron has offered another graduate student to the City of Centerville at no cost. Ms. Behea Manasra will work on the Council's 2017 City Council Focus Goals. He reported that if Ms. Manasra is granted the internship, she brings beneficial experience in areas of grant writing along with work experience. She is eager to commence working with the City every Thursday as she is currently employed full-time. Administrator Ericson stated that an additional meeting has been scheduled for the following week with the Met. Council to discuss the downtown area. Council Member Montain stated that the downtown reconstruction should include the Building Official/P.W. Director and City Engineer. Administrator Ericson reported that with the hiring of the intern should would also be working on additional projects such as assisting with the reconfiguration of an EDA. Council Member Love, Seconded by Council Member Kin to Hire Ms. Behea Manasra as a Special Protects Intern for a Duration of Not to Exceed One (1) Year Unpaid. All in favor. Motion carried. Page 6 of 10 6