2006-05-24 CC Packet - Laserfiche WebLink

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MEMO TO: Honorable Mayor & City Council Members FROM: Kim Stephan SUBJECT: Parks & Recreation Committee Recommendation to City Council DATE: May 18,2006 Laurie LaMotte Memorial Park Play Structure At the May 9, 2006 Parks & Recreation Committee meeting the committee made the following recommendation: Motion was made by Committee Member Amundsen, seconded by Committee Member Seeley, to recommend City Council accept the quote from MinnesotalWisconsin Playground, faxed on April 24, 2006, in the amount of $14,143.20, for 20 tons of Cocoa Brown shredded rubber product to cover 4,353 square feet at a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park. All in favor. Motion carried unanimously. The committee had received three (3) bids and went with the above bid as it was the lowest and it was a local company. Committee Member Seeley had been working with Ms. Alysia Huck from IMC, Rubber Mulch Operations System, and when Ms. Huck was informed the City was going with a less expensive bid, it was brought to Committee Member Seeley's attention that Minnesota/Wisconsin Playground's bid was not the least expensive bid. There was some confusion over the way the quote was presented and similar products and colors were not being compared. The Redwood color the committee had originally wanted in a chunkier product is actually $12,414.24 from IMC (includes shipping and handling). This is a savings of$I,708.96 over what was originally recommended to City Council. This error was discovered the day following the May 10, 2006 City Council meeting where the recommendation was approved by Council. Committee Member Seeley requested it be added to the agenda for the May 16, 2006 Parks & Recreation Committee meeting for discussion. Chairperson Peterson did not place the order with Minnesota/Wisconsin Playground. The committee would like to rescind its previous recommendation and ask City Council to consider the following motion: Motion was made by Committee Member Seeley, seconded by Committee Member Peil, to recommend City Council accept the quote from IMC, Rubber Mulch Operations System, in the amount of $12,414.24 for redwood shredded rubber product to cover 4,353 square feet at a depth of 4" for the fall zone under the play structure at Laurie LaMotte Memorial Park, opposed to the previously recommended quote from MinnesotalWisconsin Playground, in the amount of $14,143.20. All in favor. Motion carried unanimously. /1