2004-12-20 CC Packet - Laserfiche WebLink

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November 10, 2004 Excerpt from Council Meeting Minutes 3. Interim Administrator Mayor Sweeney indicated that he had no issue with using Mr. Lynn for some facilitation type duties of the City Administrator but he would like to assign the day to day operations to be handled by existing Staff. Council Member Lee indicated that he feels the chain of command should be utilized which means that the responsibility falls to Mr. Meyer, as the Finance Director, and he can delegate the tasks. Council Member Capra indicated that she would like to assign the interim administrator duties to a team consisting of the Finance Director, City Clerk, and Public Works Director. She then asked counsel how to appropriately handle this matter so that Staff can be paid for the extra duties assigned. City Attorney Hoeft indicated that Council could state its intention to compensate for the extra duties assigned and determine the amount at a later date. After discussion, there was consensus to go with two interim administrators to handle the tasks of the City Administrator. Council agreed to assign a surcharge to the hourly rate of the City Clerk and Public Works Director for taking on the City Administrator's duties. The other Staff is eligible for overtime at their existing rate for helping out with additional duties as needed. Mr. patzer and Ms. Bender agreed to accept the interim e.dministrator duties and agreed to meet regularly to ensure that nothing is missed. Motion bv Council Mem.ber CaDI'L seconded bv CouneD Member p..r to add $4.00 to the Citv Qn and Public Works -Director's hOD"'" rate to eom.oensate for the extra re5DODSibDitv and duties. Mr. patzer expressed concern with personnel problems. Council asked that any personnel matters be brought to the attention of the Mayor rather than being handled by the Interim Administrators. The Interim ..t\dminillt1'atn1'L8mm-hand1e~da-y to-da'yQ~ons _of the offi~ and~ublic wol'):s and delegate tasks as necessary. -- Council Member Broussard Vickers asked Staff to prepare a memo that spells out the process so that it is clear.