2018-02-07 P & R Packet (2) - Laserfiche WebLink

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(E) Officere'duties. (1) (a) The Chairperson shall preserve order, enforce the rules of procedure herein prescribed and determined without debate,subject to the final decision of the Commission/Committee on appeal,all questions of procedure and order. The Chairperson will also give leadership; sign reports;write correspondence to be signed by either the City Administrator or the Mayor; compile or assist in the preparation of the agenda as authorized by the Committee; and appoint task forces as authorized by the City Council, (a) The Vice-Chairperson shall support and assist the Chairperson;preside over the Committee meetings in the absence of the Chairperson; and fill the office of the Chairperson if a vacancy should arise. (2) Any Committee Member may appeal a decision of the Chair. To do this, a Committee Member states, "I appeal the decision of the Chair,"immediately after the Chair announces the decision. Recognition from the Chair is not necessary when making an appeal. The appeal must be seconded, is debatable and cannot be amended.After the debate,the Committee votes on the Chair's decision. A majority of"yes"votes upholds the decision of the Chair and a majority of "no"votes overrule the decision. A tie vote sustains the ruling. The Chair may vote to uphold his or hero ruling. If no one appeals a ruling as soon as the Chair makes it, it becomes the rule of the Cornmittee. (F)Meetwgz (1) Regular meetings, Regular meetings of the Committee shall be held on the same day of each calendar month at the same time, set by the Committee and approved by the Council. Any regular meeting falling upon a holiday shall be rescheduled by the Committee for an alternative date,with enough time to be properly noticed to the public. The Administrator shall maintain a schedule of regular meetings. This schedule shall be available for public inspection during regular business hours at the Administrator's office, All meetings, including special emergency meetings,shall be held at City Hall unless otherwise specifically noticed. (2) Special meetings. Any three members of the Committee may call a special meeting of the Committee upon at least 72 hours' written notice to each member of the Committee and Administrator. This notice shall be delivered personally to each member, or left at the member's place of residence. Similar written notice shall be mailed at least three days prior to the meeting date to those who have requested notice of special meetings. This request must be in writing and filed with the Administrator, designating an official address where notice may be mailed. The request will be valid for one year. (3) Emergency meetings. (a) Any three members of the Committee may call an emergency meeting of the Committee when circumstances require the immediate consideration of the Committee. 17