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CITY OF CENTERVILLE <br /> REQUEST FOR <br /> COUNCIL ACTION entervi(Ce <br /> E77 <br /> Agenda Item# Department: Requested Council Meeting Date: <br /> Public Works 5/9/2018 <br /> TITLE OF ISSUE: <br /> Multi-Function Copier/Printer/Scanner-Public Works <br /> BACKGROUND AND SUPPLEMENTAL INFORMATION: <br /> - A number of years ago, the public works department(PWD)was given a hand-me-down copier from City <br /> Hall which we owned. That machine has surpassed its useful life and parts are getting hard to come-by. We <br /> have solicited two quotes for machines capable of printing, copying and scanning up to 11x17, in color. We did <br /> not ask for high-volume copiers, since that is not typically something the PWD does, and if it is needed, that <br /> task can be performed at City Hall. The low quote utilizes the state bid and is significantly less than the city <br /> hall copier's lease, with comparable per copy costs. <br /> - The attached proposals include a lease on the machine, installation, training, toner, and ongoing service. <br /> - Current machine has averaged $330/yr in repairs +toner costs, which would now be included in contract. <br /> -New machine annual cost estimate - $33.13/month, plus per copy fee (est. $27.60/month) = $728.76/yr <br /> COST AND SOURCE(S) OF FUNDING: <br /> $728.76/yr -Divided between General Fund/Public Works, Water, Sewer, Storm funds Computer/Copier Maint. <br /> REQUESTED COUNCIL ACTION: <br /> Motion to authorize signing a 60 month rental agreement with Loffler, for the Cannon Copier to be used by the <br /> Public Works Department. <br /> For Clerk's Use: <br /> SUPPORTED DOCUMENTS ATTACHED <br /> Motion By: <br /> Resolution Ordinance Contract Minutes Plan Map <br /> Second By: <br /> Vote Record: A e Nay <br /> King Other(specify) Quotes from 2 vendors <br /> Love <br /> Paar <br /> Koski <br /> Montain <br /> Administration Department Use: <br /> Refer to: <br /> Consent <br /> Tabled Until: <br /> Regular <br /> Other: <br /> 49 <br />