2006-06-14 CC Packet - Laserfiche WebLink

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TO: 'I HOllorable Mayor & City CouneU Memben FROM: Kim Stephall SUBJECT: Kelly Miller Cirelli DATE: Jane 7, 2006 The foDowing exeerpt aDd reeommendatioll is from the June 7, 2006 Parks & ReereatioD ColDIIIittee MeetiDg. KeUv Miller eireDS The committee reviewed the Kelly Miller Circus with Committee Member Amundsen updating members on the financials. After expenses, the Parks & Recreation Committee made $865.19 to be used for parks and parks equipment The potential was available to make more, but as this was the first year and there is a learning curve, there are things the committee would do differently next year. Total tickets sold were 1,071, with the potential of 3,000. The expenses the committee incurred were minimal, the initial $290 to secure the circus, $150 for advertising and $39.50 for the guessing jars. The committee would like to send thank you letters to all the outlets wbo sold tickets: Apple Academy of Centerville Child Care, Apple Academy of Hugo Child Care, Center Mart (Marathon), Centerville Pet Foods, Comer Express, and Hugo Feed Mill and Hardware, a thank you to Waste Management for supplying the garbage receptacles at no cost to the City and to Mr. David Vickers for supplying a manure spreader and halllin8 the manure away. Ms. Stephan will draft letters for committee approval. This event required a large effort on the part of the committee to organize, but all members felt it was well worth the work required. Even though the amount of money raised was less than had been expected, it was a wonderful event for the community and all the feedback the committee has received has been very positive. Committee Member Amundsen stated he was quite impressed with the circus once it was here, it was a very clean operation, and all of the circus employees were very informative, friendly and professional. The accounting paperwork was all in order and hancDed without any problems and the performers were excellent There were seven (7) classes from Centerville Elementary at the park to view the animals being unloaded and the tent going up and all comments from the teachers and students were very favorable. Committee Member Amundsen will be contacted · us in the next few weeb to determine if the City would like to schedule the event for 2007. The committee is interested in spoDSOnng e CIrCUS again iUld would like to make a motion tn Muncil so when Committee Member Amundsen taIks to the circus representative . is able to book a date. The committee would prefer to keep the date in the middle of the week pref_ly the same time next year. The last week or two, before school gets out. Council Member Paar thanked everyone for their efforts and said his family really enjoyed the circus and thought the performers were excellent. lof2 43