2019-02-27 CC Packet - Laserfiche WebLink

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Statutes. Acceptance of contributions of fixed assets or other property shall be in accordance with applicable Minnesota Statutes and shall be the responsibility of the city council. The Finance Director will be notified of any asset acquired by means of contribution. Donated fixed assets shall be recorded at fair market value. 7. Purchase Orders: Purchases that are not routine in nature and/or are above the amount of$1,000 shall require a purchase order. Pre-numbered purchase order forms will be available from the City Finance Director and will include an explanation of the item or service, the cost of the item or service, and a recommendation of where the expense should be allocated(coded). All purchase orders must be signed by the appropriate supervisor and the City Administrator. 8. Approval of Claims for Payment: All expenditures of any department of the city, whether general or capital, require final approval of the city council before payment. Final approval consists of council action at an official meeting of the city council. The following exceptions may be paid by approval of the city administrator and are given general blanket approval by the city council, provided that a list of all such claims paid in this manner is presented to the council for approval at the next regular meeting: a. disbursements made from trust and agency funds of the city; b. bond payments including principal, interest, and agent fees; c. payroll; d. appropriations of the city council; e. registration fees for meetings and seminars where a late charge would be incurred or a deadline missed if payment was delayed to the next council meeting; f. postage meter replenishment; g. contract payments for contracts entered into by the city council that have specific payment instructions, including construction and development contracts, with the exception of the final payment; h. payments in which a substantial discount can be realized by timely payment; 5 9