2020-02-26 CC Packet - Laserfiche WebLink

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Finally, it should be noted that the Roseville City Council could at any time decide to no longer be the lead agency for Metro I-Net and a result, breakup Metro I-Netand let members figure out how to best provide IT services for their organization. It should be pointed out that Roseville City Council has not discussed doing this, but it is always a potential concern in the future. Having Metro I-Net as a joint powers entity does provide members more direct control over governance of Metro I-Net, including costs, personnel, and policies and takes away uncertainty of the future of Metro I-Net. The highlights of the joint powers agreement, as currently contemplated, are as follows: • The initial members of the JPA will be the current members of Metro I-Net • JPA is planned to become effective on 1/1/2021 • Metro I-Net will be governed by a Board of Directors with each member having a Director and Alternate designated • Metro I-Net board meetings subject to open meeting law • Each member will have the number of votes equivalent to its share of the budget • Members will not be allowed to vote if they are in default of their financial obligation or violation of IT security policies • Metro I-Net board will meet at least four times (Jan., April, July, Oct.) annually • Metro I-Net board will have officers elected to 3-year terms • Metro I-Net board will have power take all action in establishing and managing the operations of Metro I-Net • Metro I-Net board will enter into a contract with a member to serve as the fiscal and operations agent for the organization • Metro I-Net board will hire an executive director who will be responsible for day-to- day operations • The executive director will have broad authority to run the operations of Metro I-Net • The executive director can be terminated by a 2/3 vote of the Metro I-Net board • The Metro I-Net board will establish an executive committee consisting of the 4 board officers and the member serving as the fiscal agent •The executive committee would meet on a more frequent basis and work on duties as assigned by the board such as the budget and administrative issues • The JPA outlines the schedule for the creation and consideration of the annual budget. • The JPA creates 3 different classes of charges •Class 1 –Annual personnel & other operating expenses • Class 2 - Capital charges for hardware and software • Class 3 – Necessary additional charges •The JPA outlines procedures for members to withdraw from Metro I-Net •JPA creates a Metro I-Net “Associate” which is an entity that is receivinga contractual service from Metro I-Net • The JPA has no termination date but does outline procedures to dissolve the organization Page 2