2020-10-28 CC Packet - Laserfiche WebLink

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Memorandum Date: October 23, 2020 To: Honorable Mayor and City Council ity Administrator/Engineer Item: COVID Mitigation Strategy and City Hall Re-Opening Schedule The purpose of this memo is to review, with the City Council, th COVID-19 mitigation as we near the completion of our City Hall Renovation Project. Attached you will find a schedule from the contractor showing completion of Phase II (council chambers) by mid-January. Many neighboring cities have re-opened their city halls, at least in limited capacities. With the improvements we are making to out office area, staff will be better equipped to remain safe in the workplace, given the enhanced physical separation of each work space and between the office area and the public. These factors are weighed against a few things. Firstly, the existi rly, we have shown that we are able to work from home. The question may be whether or not this is sustainable, long-term. Secondly, in recent weeks, the case numbers and deaths related to COVID-19 have risen significantly. Our decisions on what activities we should conduct remotely and what can be done in- person will need to weigh employee and public safety against the implications of the effectiveness of remote, administration, meetings, and service to the public. Staff is recommending a target da and begin in-person Council and Committee meetings. City Hall staff will be allowed to work from home as often as they see fit to protect their safety. However, management will work with staff to ensure that at least one person is in city hall at all times, to assist the public. When more than one person is working in city hall, all employees should wear masks, unless they are in their office, with the door closed. At some point, we are hoping that the world will be a different place and we can say that oner taking place. At that time, we will ask that all staff return to working primarily from their city hall workspace.